OFFICE AND SAFETY ADMINISTRATOR

ECU-WORLDWIDE (SINGAPORE) PTE. LTD.; Pasir Panjang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A well-established logistics company in Malaysia is seeking an Office Administrator to maintain a safe and efficient office environment. Responsibilities include managing office supplies, vendor coordination, IT support, and travel arrangements. The ideal candidate should have a diploma in Business Administration and strong multitasking skills, with proficiency in Microsoft Office. This role offers a dynamic work environment and the opportunity to contribute to office operations.

Qualifications

• Diploma in Business Administration, Office Management, or related field.
• Strong organizational and multitasking skills.
• Good interpersonal and communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Implement and monitor Workplace Safety & Health policies.
• Manage office supplies and provide general administrative support.
• Liaise with office service vendors for service quality.
• Provide basic IT support and coordinate with external IT support.
• Assist in booking travel arrangements and support visa applications.

Skills

Strong organizational skills

Multitasking abilities

Interpersonal skills

Communication skills

Proficiency in Microsoft Office

Education

Diploma in Business Administration or related field

Job description

Job Summary: To ensure a safe, efficient, and well-organized office environment while supporting key administrative functions including office support, vendor coordination, IT assistance, and travel arrangements.

Key Responsibilities:

Office Safety & Compliance

· Implement and monitor Workplace Safety & Health policies in alignment with MOM regulations, conducting regular risk assessments, safety audits, and training sessions.

· Maintain records of safety checks and incident reports.

· Ensure safety equipment and signage are up to date and compliant with local regulations.

Office Administration & Support

· Manage office supplies

· Provide general administrative support

· Organize and coordinate internal events and activities

· Maintain cleanliness and functionality of the office space in coordination with service providers.

Vendor Management

· Liaise with office service vendors (e.g., cleaners, maintenance, air con, electricity, pantry suppliers, hotels, medical & health coverage etc) for timely delivery and service quality.

· Review and process vendor invoices and contracts.

· Maintain a vendor contact list

IT & Equipment Coordination

· Provide basic IT support such as setting up workstations, telephone, and assisting with hardware needs.

· Coordinate with internal helpdesk team & external IT support vendors when necessary.

· Maintain inventory of IT assets and equipment.

Travel & Logistics Support

· Assist in booking travel arrangements such as flights, accommodation, and transportation when require.

· Support visa and travel document applications where necessary.

Requirements:

· Diploma in Business Administration, Office Management, Workplace Safety & Health, Computer and Science or related field.

· Strong organizational and multitasking skills.

· Good interpersonal and communication skills.

· Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

· Interest in office operations, safety practices, and administrative work.

· Team player with a positive attitude and willingness to learn.