Office Administrator - Senai, Johor

Vertiv; Johor; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Administrative Assistant to support office operations and enhance efficiency. In this role, you will coordinate meetings, manage supplies, and ensure a welcoming environment for colleagues and visitors. Your organizational skills and proficiency in MS Office will be crucial in streamlining operations and supporting the team. Join a mission-driven company dedicated to empowering its employees while fostering a culture of safety, integrity, and teamwork. This is an exciting opportunity to contribute to a dynamic workplace where your efforts will make a meaningful impact.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Coordinate and organize meetings and office events.
• Manage office supplies and ensure tidy common areas.
• Assist with travel arrangements and manage company car fleet.

Skills

Administrative Support

Communication Skills

Organizational Skills

MS Office Suite

Decision-Making

Time Management

Contract Management

Document Archiving

Job description

Responsibilities:

• Greet new colleagues and visitors, answer and redirect phone calls, and receive and sort incoming mail and deliveries. Manage outgoing mail, electronic correspondence, and internal post.
• Ensure that the office's common areas and meeting rooms are tidy and well-stocked with necessary office supplies and water.
• Coordinate and organize meetings, conference calls, and office/company events, including coordinating lunch catering and other logistical needs.
• Ensure smooth office operations by coordinating and managing office space.
• Purchase office equipment and supplies as needed.
• Supervise and coordinate the work of external vendors responsible for maintaining order in the office (cleaning, plant care, appliance servicing, and addressing technical issues).
• Communicate and collaborate with office building authorities (landlord, building technicians, security, etc.), providing administrative support as required.
• Assist with travel arrangements (tickets, accommodation, etc.).
• Manage the company car fleet, including fuel cards, parking apps (e.g., Sky Cash), and office parking access.
• Oversee office parking slot allocations.
• Archive company contracts and register official documents.
• Manage company insurance matters (property, cargo, third parties, etc.) in collaboration with the Finance and Risk Management team.
• Serve as a point of contact for everyday employee inquiries and provide effective support for requests.

Requirements:

• Previous administrative support experience is an advantage, but not required
• Excellent written and verbal communication skills
• Positive attitude, adaptability, and strong decision-making capabilities
• Ability to prioritize tasks and handle multiple assignments efficiently
• Capacity to work independently
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time management skills to handle multiple priorities
• Basic knowledge of contract management and document archiving systems
• Ability to analyze and optimize office operations to improve efficiency

The successful candidate will embrace Vertiv's Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

• Customer Focus
• Operational Excellence
• High-Performance Culture
• Innovation
• Financial Strength

OUR BEHAVIORS

• Own It
• Act With Urgency
• Foster a Customer-First Mindset
• Think Big and Execute
• Lead by Example
• Drive Continuous Improvement
• Learn and Seek Out Development

At Vertiv, we're on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected. With $6.9 billion in revenue, a strong customer base and global reach spanning over 130 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email If you are interested in applying or learning more about this role, please visit the company's career page located on Vertiv.com/Careers