Office Administrator, F&B Kitchen

Sime Darby Property; Kuala Lumpur; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Office Administrator to provide essential administrative support to the Head of Department. This role involves managing office operations, coordinating with HR on staffing matters, and ensuring compliance with company policies. The ideal candidate will have a passion for the food and beverage industry, strong organizational skills, and the ability to multitask effectively. Join a dynamic team where your contributions will enhance operational efficiency and support a collaborative work environment. This is a fantastic opportunity to grow within a reputable organization that values its employees and offers a comprehensive benefits package.

Benefits

Attractive remuneration package

Performance Bonus & Yearly Increment

Staff Meal

Free Parking

Medical Coverage including Dependents

Insurance (Group Term Life & Group Personal Accident)

Extra EPF Employer Contribution

Annual Leave

Medical Leave

Compassionate Leave

Qualifications

• Passion for the F&B industry and kitchen operations.
• Experience in planning, procurement, and order management systems.

Responsibilities

• Provide administrative support to the Head of Department.
• Maintain departmental records and ensure effective filing systems.
• Organize meetings and assist in typing official reports.

Skills

Organizational Skills

Multitasking Skills

Supplier Coordination

Cost Control

Education

Experience in F&B Industry

Knowledge of ISO Standards

Job description

Job Purpose

Provide administrative support to Head of Dept (HOD). The Office Administrator (OA) reports to HOD and is the administrative contact point for the Dept with other department's OAs. The OA monitors all staffing matters (leave, travel, expenses, appraisal and training etc), monitors on a day to day basis the budgets related to administrative expenses and office related activities. OA also ensures that all processes are in accordance with company policies and SOP.

Job Responsibilities:

1. Provide support to the respective HOD in office management related matters including maintaining the appointment diary for HOD and for the recurrent departmental meetings, including the appraisal & training process, monitoring with a time management system.
2. Prepare and update the organization charts, liaise with HR Department on staff attendance, leave administration, updating of staff information, arranging for travel warrants and travel arrangements and other relevant follow up on HR Matters.
3. Maintain departmental records including standard letters and document templates including company vital documents.
4. Responsible for maintaining and securing all required business licenses, permits and approvals from the issuance bodies.
5. Ensure adequate availability of workstations, office supplies/stationeries and equipment such as computers, telephones, photocopier machines etc for the Department.
6. Ensure overall good housekeeping practices for the office area.
7. Ensure effective and systematic filing systems for both hard and electronic files keeping the organization record current.
8. Attend to all incoming communications for the Centre and ensure they are accepted/acknowledged/sorted and routed to the appropriate person promptly.
9. Distribute company's circulars/information to all staff in the Dept.
10. Responsible for purchasing and recording all printing, stationery items and fixed assets i.e. computer/laptop via capex requisition.
11. Responsible for organizing periodic meetings including minute taking as appropriate and staff events i.e. staff gatherings.
12. Assist HOD in typing official organization reports such as Monthly Departmental Report and special project reports as assigned.
13. Attend specialized training available to OA as appropriate.

Requirements:

1. Passion for the F&B industry and kitchen operations.
2. Experience in planning, procurement, and order management systems.
3. Basic knowledge of ISO standards related to food safety.
4. Strong organizational and multitasking skills.
5. Familiarity with supplier coordination and cost control.

Benefits:

1. Attractive remuneration package.
2. Performance Bonus & Yearly Increment.
3. Staff Meal.
4. Free Parking.
5. Medical Coverage including Dependents (Outpatient, Dental, Optical, Maternity, Hospitalization).
6. Insurance (Group Term Life & Group Personal Accident).
7. Extra EPF Employer Contribution.
8. Annual Leave, Medical Leave, Compassionate Leave, Study Leave & etc.