Office Administrator

SCOR Digital Solutions Asia Pte Ltd; Kuala Lumpur; On-site; MYR 30,000 - 60,000; Full time

Job summary

An innovative firm is seeking an Office Administrator to enhance office efficiency and maintain a professional environment. This role involves managing supplies, coordinating operations, and supporting HR processes. The ideal candidate will be an effective communicator with strong organizational skills and a proactive approach. Join a diverse team in a dynamic, entrepreneurial setting where your contributions will be valued and impactful. If you're ready to take on a multifaceted role in a global company, this opportunity is perfect for you.

Benefits

Private Insurance Plan

Flexible Benefits

Annual Health Screening

Sustainable Office Environment

Qualifications

• 1+ years of experience in office administration or management.
• Proficient in Microsoft Office and familiar with office software tools.

Responsibilities

• Manage office supplies and coordinate office operations.
• Assist HR with onboarding and maintain accurate records.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Teamwork

Multitasking

Attention to Detail

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Office Suite

Job description

As an Office Administrator, you will play an essential role in ensuring efficient office operations and maintaining a professional environment. You will support the business by managing stock replenishment, coordinating cleaning services, and handling visitor logistics, among other responsibilities.

This job has a broad remit encompassing – but not limited to – the work areas below:

1. Manage office supplies and equipment, ensuring everything runs smoothly.
2. Oversee and coordinate office operations, ensuring seamless in-person and remote workflows.
3. Act as the primary liaison between teams, vendors, and external partners.
4. Organize schedules, team meetings, and events, both in-office and virtually.
5. Assist the Regional HR Manager with onboarding new team members and employee benefits.
6. Assist the Finance Controller in Malaysia with office payments and accounting tasks.
7. Maintain accurate records, including invoices, contracts, and employee documentation.
8. Monitor compliance with company policies and workplace safety standards.
9. Participate in office planning and contribute to creating a positive work culture through collaboration.
10. Assist in organizing office events and functions to enhance team morale and engagement.

Core competencies

The successful candidate will be enthusiastic about these responsibilities and possess a skillset that complements the role, including:

• Effective team player
• Innovative thinker
• Alignment with core values
• Commitment to self-development and self-awareness
• Understanding of compliance with corporate policy
• Ability to recognize opportunities and initiate actions to capitalize on them
• Clear, complete, and professional written communication skills
• Exceptional interpersonal skills; initiative, self-confidence, and teamwork

Required skills & experience

• Bachelor’s degree in business administration
• Minimum 1 year of experience in office administration or management, preferably in a similar environment
• Excellent organizational, multitasking, and communication skills
• Proficiency in Microsoft Office Suite and familiarity with office software tools
• Ability to manage sensitive information confidentially and with integrity
• Strong problem-solving skills and a proactive approach
• Collaborative attitude and experience working with cross-functional teams
• Native level of English in speaking and writing
• Comfortable working in a dynamic environment and managing tasks autonomously

What we offer

• Private insurance plan
• Flexible benefits & annual health screening
• Sustainable and plastic-free office environment
• Work in a global, entrepreneurial start-up environment within the SCOR Group

Our core values

SCOR Digital Solutions is an equal opportunity employer with a diverse team of over 250 employees from 33 nationalities across 15 global offices, guided by these values:

• Excellence
• Integrity
• Diversity
• Collaboration
• Creativity

The working language is English; all employees should be proficient in speaking, reading, and writing English.

Our recruitment process

If selected for an interview, you can expect:

1. Screening interview with HR (online)
2. Interview with the hiring team & manager (online or in-person)
3. Written test or case study

How do your skills match this job?

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