Office Administrator

Schaeffler; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company is seeking an office manager to oversee daily operations at their Kuala Lumpur office. The role involves managing supplies, maintaining office security, and providing excellent support to visitors and staff. Ideal candidates will have strong organizational and communication skills, with experience in office administration and proficiency in Microsoft Office Suite.

Qualifications

• Proven experience as an office manager or in a similar role.
• Strong organizational skills to manage multiple responsibilities.
• Exceptional verbal and written communication skills.

Responsibilities

• Ensure office is tidy and presentable with necessary stationery.
• Maintain office security and control access via the reception desk.
• Supervise contractors and manage incoming phone calls.

Skills

Organizational skills

Communication skills

Multitasking

Tools

Microsoft Office Suite

SAP

Job description

Your Key Responsibilities

• Ensure office is tidy and presentable, with all necessary stationery and materials (e.g. pens, forms and brochures)
• Maintain office security by following safety procedures and controlling access via the reception desk (e.g. monitor logbook, issue & return visitor badges)
• Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Direct visitors to the appropriate person and office
• Supervise contractor's (e. G. Cleaning service or other contractors)
• Answer, screen and forward incoming phone calls
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Order office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Prepare meeting rooms for upcoming meetings.
• Support in preparing company events
• Keep updated records of office expenses and costs

Your Qualifications

• Proven experience as an office manager or in a similar administrative role, demonstrating a history of success in efficiently managing office operations.
• Strong organizational skills with the ability to manage multiple responsibilities and effectively prioritize tasks in a dynamic, fast-paced environment.
• Exceptional verbal and written communication skills to foster collaboration and teamwork.
• Proficiency in the Microsoft Office Suite and familiarity with SAP, scheduling tools, etc.
• Experience in planning and organizing office events, team-building activities, or community outreach programs.
• Understanding of workplace safety standards, legal requirements, and industry best practices to ensure a secure and compliant office environment.