Office / Administrative Assistant

XR Extreme Reach; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Kuala Lumpur is seeking a proactive individual for facility management. The role involves managing office supplies, ensuring compliance with policies, and providing administrative support to enhance team workflow. Candidates should possess excellent organizational skills and be ready to foster a productive office environment.

Qualifications

• Experience in facility management or office administration preferred.
• Proactive approach to problem-solving and organizational tasks.

Responsibilities

• Manage office supplier contracts and maintenance services.
• Ensure compliance and operational efficiency through timely renewals and inspections.
• Provide administrative support and assist in organizing team activities.

Skills

Organizational Skills

Communication

Problem Solving

Admin Support

Job description

• Manage all office supplier contracts, including air conditioning, office cleaning services, kitchen supplies and equipment, confidential shredding, and deliveries of fruit, milk, and coffee, as well as other maintenance services
• Ensure timely renewals of insurance policies, business licenses (Majlis), and fire extinguisher certifications to maintain compliance and operational efficiency
• Maintain adequate stock levels of stationery and office supplies while implementing strategies to minimize waste
• Oversee the cleanliness and organization of kitchen and common areas, ensuring they are well-stocked and presentable at all times
• Report and coordinate repairs for any faulty equipment with suppliers or contractors to ensure minimal disruption to operations
• Organize regular office clean-ups and coordinate with vendors for proper waste disposal and recycling efforts
• Provide administrative support to the Head of KL Center of Excellence as required, facilitating efficient workflow within the team
• Liaise with building management or landlords regarding any building-related issues to ensure a safe and functional work environment
• Assist in organizing staff events, team activities, and budget planning, fostering employee engagement and collaboration
• Prepare and issue building access cards for new joiners, ensuring security and access compliance
• Welcome and assist visitors and vendors in a professional manner, representing the organization effectively
• Conduct monthly inspections of office conditions, including equipment, furniture, and facilities, to ensure proper maintenance and upkeep
• Potentially work non-standard hours as required due to operational needs
  
  

This role demands a proactive approach to facility management and operational support, ensuring a productive and welcoming office environment conducive to business success.