Office / Administrative Assistant

Extreme Reach; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

Extreme Reach seeks a proactive Facility Manager to oversee office operations and supplier contracts in Kuala Lumpur. The role involves maintaining compliance with regulations, ensuring a clean and organized work environment, and providing administrative support to enhance workflow. Candidates should possess strong organizational skills and experience in facility management.

Qualifications

• Proven experience in facility management or office administration.
• Strong organizational and multitasking capabilities.
• Excellent verbal and written communication skills.

Responsibilities

• Manage office supplier contracts and maintenance services.
• Ensure compliance with insurance policies and business licenses.
• Oversee office cleanliness and organize regular clean-ups.

Skills

Attention to Detail

Organizational Skills

Communication

Education

Bachelor's Degree in Business Administration or related field

Job description

• Manage all office supplier contracts, including air conditioning, office cleaning services, kitchen supplies and equipment, confidential shredding, and deliveries of fruit, milk, and coffee, as well as other maintenance services.
• Ensure timely renewals of insurance policies, business licenses (Majlis), and fire extinguisher certifications to maintain compliance and operational efficiency.
• Maintain adequate stock levels of stationery and office supplies while implementing strategies to minimize waste.
• Oversee the cleanliness and organization of kitchen and common areas, ensuring they are well-stocked and presentable at all times.
• Report and coordinate repairs for any faulty equipment with suppliers or contractors to ensure minimal disruption to operations.
• Organize regular office clean-ups and coordinate with vendors for proper waste disposal and recycling efforts.
• Provide administrative support to the Head of KL Center of Excellence as required, facilitating efficient workflow within the team.
• Liaise with building management or landlords regarding any building-related issues to ensure a safe and functional work environment.
• Assist in organizing staff events, team activities, and budget planning, fostering employee engagement and collaboration.
• Prepare and issue building access cards for new joiners, ensuring security and access compliance.
• Welcome and assist visitors and vendors in a professional manner, representing the organization effectively.
• Conduct monthly inspections of office conditions, including equipment, furniture, and facilities, to ensure proper maintenance and upkeep.
• Potentially work non-standard hours as required due to operational needs.

This role demands a proactive approach to facility management and operational support, ensuring a productive and welcoming office environment conducive to business success.