Office Administration, Senior Executive (Mandarin Speaking Required)

Armstrong Electronics Sdn Bhd; Kulai; On-site; MYR 36,000 - 60,000; Full time

Job summary

A leading company in manufacturing seeks a proactive Senior Executive to enhance administrative operations and facilities management at their Kulai site. The ideal candidate will exhibit strong organizational and coordination skills, support various employee services, and ensure compliance with standards while engaging with diverse stakeholders, specifically requiring fluency in Mandarin.

Qualifications

• Minimum 2 years of relevant experience in office administration or facility support.
• Familiarity with audit processes such as ISO or CSR required.
• Fluency in Mandarin essential for stakeholder communication.

Responsibilities

• Manage office communications and support logistics for events.
• Supervise company hostel operations and oversee transport arrangements.
• Support audit preparation for ISO, CSR, and compliance programs.

Skills

Organizational skills

Interpersonal skills

Multitasking

Coordination skills

Education

Diploma or Bachelor's Degree in Business Administration

Job description

Location: i-Park, Kulai, Johor

Position Summary

We are looking for a proactive and reliable Senior Executive to support day-to-day administrative operations and facilities management at our manufacturing site. This role will require strong coordination skills across departments, a hands-on approach to employee support services, and involvement in logistics and event planning. Candidates who are comfortable managing diverse operational and cultural requirements will thrive in this role.

Key Responsibilities

• Manage office communications: handle incoming calls, correspondence, and announcements.
• Prepare purchase requests, manage GRNs, and oversee office supply inventory (stationery, uniforms, PPE, refreshments, etc.).
• Support internal event planning, including biweekly company gatherings and annual community-focused activities.
• Coordinate food-related functions while being mindful of dietary requirements and preferences.
• Oversee transport arrangements for employees and guests (e.g., daily factory transport, medical, banking, and visitor logistics).
• Supervise company hostel operations: conduct monthly inspections and respond to urgent matters during off-hours as needed.
• Handle hotel and travel bookings for staff, visitors, and assigned personnel.
• Maintain cleanliness and readiness of meeting rooms; manage name cards, document disposal, and office equipment servicing.
• Liaise with service providers (e.g., pest control, water dispensers) and monitor routine maintenance.
• Support audit preparation for ISO, CSR, and company compliance programs.
• Participate actively in 6S activities and drive continuous improvement within the department.
  

Qualifications & Requirements

• Diploma or Bachelor's Degree in Business Administration or related field.
• At least 2 years of relevant experience in office administration, facility support, or workforce coordination.
• Familiarity with audit processes and standards such as ISO, CSR, or equivalent frameworks.
• Strong organizational, interpersonal, and multitasking abilities.
• Willingness to respond to weekend or off-hour calls in urgent situations (e.g., accommodation or transport support).
• Fluency in Mandarin is essential, as the role involves coordinating with Mandarin-speaking stakeholders.
• Only open to candidates legally eligible to work in Malaysia (no foreign work pass sponsorship available).