Office Administration Manager

Hays Recruiting MY; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading recruitment company is seeking a dedicated administrative support professional in Kuala Lumpur. The role involves managing the workflow of office staff, preparing reports, and supporting senior management. Ideal candidates will possess strong organisational and communication skills and be proficient in Microsoft Office.

Qualifications

• Strong organisational and time management skills.
• Proficient in Microsoft Office suite.
• Excellent communication and interpersonal skills.

Responsibilities

• Support Managing Director and others with administrative tasks and reporting.
• Manage workflow for office administration staff.
• Oversee implementation and maintenance of office systems.

Skills

Organisational skills

Time management

Communication

Interpersonal skills

Attention to detail

Tools

Microsoft Office

Job description

Your new company

At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. With over 50 years' success under our belts and a workforce of 10,000+ people across 33 countries, we've evolved to put our customers at the heart of everything we do. So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding and our ability to meaningfully innovate for our customers. By providing advice, insights and expertise on issues you face today in the fast-paced world of work, we help you make the right decisions for tomorrow. Offering an unrivalled suite of recruitment and workplace solutions, whether you're looking for what's next in your career, or have a gap to fill, we'll help get you get where you want to go. You can rely on us to deliver today and help you plan for tomorrow.

Your new role

Support to Managing Director/Regional Director/Business Director

• Process all general work for the Managing Director/Regional Director and Business Director in the most efficient
• Prepare statistical information including targets and budgets as directed by the MD/RD/BD
• Attend management and strategy meetings.
• Provide insight and contributions towards business strategy and projects (both planning and execution)

Administration

• Manage the administration for all new starters
• Manage and coordinate all administrative activities, including office management, document processing, filing, and correspondence
• Provide operational support through creation of compliance reports, league tables, statistical trends and analysis and other projects as requested by senior management

People management

• Direct, supervise and monitor workflow for all office administration staff on a day-to-day basis for general administration, reporting and reception
• Monitor leave and attendance of all administration staff and ensure that all leave is documented.

Facilities Management

• Oversee the implementation and maintenance of office systems and upkeep.

Ensure facilities are well-maintained to meet operational needs.

What you'll need to succeed

• Strong organisational and time management skills.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint).
• Excellent communication and interpersonal skills.
• The ability to work in a fast-paced environment and prioritise tasks effectively.
• Attention to detail and accuracy in all work tasks.

What you need to do now

Click "apply now" if you are interested in this role. For further details or a confidential discussion, please email [e-mail]. At Hays, we don't just accept difference - we celebrate it, we support it, and we thrive on it for the benefit of our employees, our customers, and our community. Hays is proud to be an equal-opportunity workplace that embraces diversity and strives to be an inclusive environment for our people. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

#1273214 - Itianne Lee