Office Admin Coordinator

Access World; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

Access World, a leading global commodities warehousing and freight forwarding company, is seeking an Administration Coordinator. This 1-year (renewal) contract role involves providing comprehensive administrative support to HR & Admin, ensuring operational efficiency, and managing office-related tasks. The ideal candidate should be detail-oriented and proficient in Microsoft Office, with a strong commitment to confidentiality and integrity.

Qualifications

• Minimum of Diploma in Business Administration/Finance.
• Fresh graduates are welcome to apply.
• About 3 years relevant HR experience is an added advantage.

Responsibilities

• Responsible for office administration, including repairs and maintenance.
• Manage office supplies and ensure efficiency of operations.
• Assist HR in onboarding/offboarding processes.

Skills

Proficiency in Microsoft Office

High level of accuracy

Reliability

Personal integrity

Education

Diploma in Business Administration/Finance

Job description

This is a 1 year (renewal) contract position, the incumbent will provide administration support to HR & Admin department, and to be overall responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency

Responsibilities: -

• Responsible for the entire Office administration, overseeing and monitoring general repairs & maintenance, office equipments, motor vehicles, etc
• Maintains office efficiency by planning and implementing office systems, layouts and equipment procurement and ensuring all office equipments are in good working condition
• To manage the office supplies at HQ and warehouses
• To be responsible for the administration filling and records upkeeping
• To be responsible for answering the door, attending to the despatch and delivery boy
• To be responsible for answering, directing and managing all incoming calls
• Attend to all walk-in visitors and to provide general support to the visitors
• Distribute and store correspondences (e.g. office letters, packages)
• Responsible for travel and accommodation arrangements
• Assist in scheduling and administrating in-house/external events
• To ensure accuracy of invoice checking of company suppliers/service providers
• To manage the office cleaner and responsible for the general cleanliness
• Responsible for all office keys distribution, recording of physical assets/items
• To also assist the HR department in managing onboarding/offboarding process
• To assist in facilitating the induction and orientation of new joiners
• To assist in HR operations such as preparation of HR letters, staff movement, attendance recording, staff activities

Requirements: -

• Minimum of Diploma in Business Administration/Finance
• Fresh graduate are welcome to apply
• About 3 years relevant HR experience environment especially in the areas of general administration is an added advantage
• Proficient in Microsoft office.
• High level of accuracy, reliability and personal integrity to uphold confidential information.

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Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as an administration coordinator? How many years' experience do you have as a Human Resources and Administration Executive? Which of the following Microsoft Office products are you experienced with? How much notice are you required to give your current employer? Do you have previous invoicing experience?

Access World is a global commodities warehousing and freight forwarding company including logistics business. Active in 25 countries, we offer complete logistics, storage and supply chain solutions, tailor-made to our customer requirements for various commodities including metals and minerals, soft commodities, chemicals, renewables, oil & gas, project and general cargo. We are an approved warehouse keeper of the London Metal Exchange (LME) and Chicago Mercantile Exchange (CME), and we provide warehousing and associated logistics and value-added service to traders, producers, financiers and consumers of non-ferrous and ferrous metals, ferroalloys and minor metals etc. Our worldwide offices and operations span across Africa, Asia Pacific, Europe & Middle East, and US. Each region operating in semi-autonomous offices with their own corporate functions including Commercial, Finance, HR, Compliance & Legal, Customer Service, and Operations.

Access World is a global commodities warehousing and freight forwarding company including logistics business. Active in 25 countries, we offer complete logistics, storage and supply chain solutions, tailor-made to our customer requirements for various commodities including metals and minerals, soft commodities, chemicals, renewables, oil & gas, project and general cargo. We are an approved warehouse keeper of the London Metal Exchange (LME) and Chicago Mercantile Exchange (CME), and we provide warehousing and associated logistics and value-added service to traders, producers, financiers and consumers of non-ferrous and ferrous metals, ferroalloys and minor metals etc. Our worldwide offices and operations span across Africa, Asia Pacific, Europe & Middle East, and US. Each region operating in semi-autonomous offices with their own corporate functions including Commercial, Finance, HR, Compliance & Legal, Customer Service, and Operations.

What can I earn as an Administration Coordinator