Multilingual Executive Assistant | Admin & Travel Support

99 Speed Mart; Klang City; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Free Mobile Plan (100GB Data and Unlim

Job summary

Jora Malaysia is seeking a capable Personal Assistant to support executives with day-to-day tasks, calendar management, travel planning, and confidential meetings. The role requires 1–2 years of relevant experience and a degree.

You will coordinate communications across English, Mandarin, and Malay, prepare minutes, draft documents, and ensure accuracy. Proficiency in MS Office and Outlook is essential, and a high level of discretion is expected.

Qualifications

• Minimum 1-2 years in Personal Assistant / Secretary/administrative/executive support roles
• A Bachelor’s degree or Master with major in Business Administration / Public Relations / Management or Secretary / Human Resources Management or any related field
• Strong organizational skills, attention to detail, and a very high level of accuracy with particular attention to deadlines
• Excellent writing, proof reading and editing skills
• Ability to maintain confidentiality surrounding company materials and information
• Fluent in 3 languages (English, Mandarin-for communicating with Mandarin-Speaking Business Partner, Malay) with strong communication skills, writing and translation abilities
• Proficiency in MS Office Suite and Outlook (especially Excel analysis, Word and Power point)

Responsibilities

• Manage day-to-day office tasks
• Maintain accurate schedules with understanding of prioritizing important appointments
• Participate in confidential meetings and provide accurate records, translate and distribute minutes of meeting
• Draft presentations, communications and documents
• Manage and execute daily schedules, appointments, travel or any work pass / entry pass requirements
• Plan and organize travel and accommodation when required
• Monitor, screen, respond and distribute internal & external incoming communications. To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, taking messages and all administrative tasks as required
• Prepare monthly expense reports as needed
• Understand the tentative schedules for any external events or occasions
• Conduct research, collect, and analyze data to prepare reports and documents

Skills

Organizational skills

Attention to detail

Excellent writing and editing

Multilingual (English, Mandarin, Malay

Communication skills

Confidentiality

Education

Bachelor’s or Master in Business Administration / Public Relations / Management / Secretarial / HR Management or related field

Tools

MS Office Suite

Outlook

Excel analysis

Job description

Jora Malaysia is seeking a capable Personal Assistant to support executives with day-to-day tasks, calendar management, travel planning, and confidential meetings. The role requires 1–2 years of relevant experience and a degree.

You will coordinate communications across English, Mandarin, and Malay, prepare minutes, draft documents, and ensure accuracy. Proficiency in MS Office and Outlook is essential, and a high level of discretion is expected.