[MFS] Senior Finance Account Executive

Mindful Solutions Sdn. Bhd.; Puchong; On-site; MYR 150,000 - 200,000; Full time

Job summary

A financial services firm in Puchong is seeking a detail-oriented Senior Finance Account Executive to manage full accounting processes. The ideal candidate has 3-5 years of experience and is proficient in Xero Accounting. Responsibilities include invoicing, reconciliations, and ensuring compliance with financial regulations. This role offers a dynamic working environment with opportunities for process improvement.

Qualifications

• Minimum 3-5 years of hands-on accounting experience with full-set accounts.
• Proficiency in Xero Accounting or equivalent cloud-based accounting software.
• Strong understanding of financial reporting, month-end closing, and audit preparation.

Responsibilities

• Maintain full sets of accounts for assigned company or portfolio.
• Validate and issue invoices, ensuring accuracy and proper tax treatments.
• Perform bank reconciliations and intercompany settlements.
• Prepare monthly commission calculation reports with Sales.

Skills

Financial Accuracy

Attention to Detail

Problem-Solving

Time Management

Technical Proficiency

Collaboration

Communication

Education

Diploma or Bachelor's Degree in Accounting or Finance

Tools

Xero Accounting

Job description

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The Senior Finance Account Executive plays a key role in ensuring accurate and efficient financial operations across the Mindful Solutions Group. This role is accountable for managing end-to-end accounting processes, including invoicing, reconciliations, tax submissions, intercompany billing, and month-end closing. You will work closely with the Head of Finance and Admin to uphold compliance, strengthen financial accuracy, and support system and process improvements - contributing to scalable, well-governed finance operations. This position is ideal for a detail-oriented and proactive finance professional ready to take ownership in a dynamic, multi-entity environment.

KEY RESPONSIBILITIES AND DUTIES

• Maintain full sets of accounts (AR, AP, GL, bank reconciliation) for assigned company or portfolio.
• Validate and issue invoices (including HRDCorp), ensure billing accuracy, apply correct tax treatments, and coordinate upfront payments.
• Track receivables, reconcile payments, and send Statements of Account to customers. Follow up on overdue collections and escalate where necessary.
• Ensure invoice issuance aligns with e-Invoicing regulations, preparing records for submission to MyInvois (IRBM platform).

Accounts Payable (AP) & Expense Management

• Record, track and process both trade and non-trade supplier invoices, ensuring accuracy and alignment with approved budgets.
• Review staff claims and ensure adherence to policy before final submission.
• Update payment schedules, assist in planning timely disbursements, and support the Payment Team with required documentation.

Reconciliation & Month-End Closing

• Perform weekly and monthly bank reconciliations and intercompany settlements.
• Reconcile GL entries, identify discrepancies, and ensure accurate monthly closing within the deadlines.
• Support journal adjustments and financial data accuracy for management reports.

Commission & Intercompany Billing

• Prepare monthly commission calculation reports in collaboration with Sales and Head of Finance and Admin.
• Handle intercompany billing and management fee allocations between group entities with proper documentation and audit trails.

Compliance, Audit & Process Documentation

• Maintain organized records for audit readiness, including supporting schedules and reconciliation backups.
• Handle tax-related submissions, including Sales & Services Tax (SST) and withholding tax, ensuring accurate filing within deadlines and proper documentation of tax treatments. Liaise with auditors, tax agents, and regulatory bodies as required.
• Participate in documentation of SOPs, including e-Invoicing workflows and compliance protocols.

Process Improvement & System Enhancement

• Support enhancement of finance workflows using existing or different tools.
• Suggest and document SOP improvements to reduce turnaround time and increase consistency.
• Assist in finance automation and system integration initiatives in collaboration with the Head of Finance & Admin.

CORE COMPETENCIES REQUIRED

• Financial Accuracy, Attention to Detail & Ownership: Independently manages the full accounting cycle (AR, AP, GL, reconciliation) with precision, ensuring timely and accurate delivery of financial tasks.
• Time Management & Organization: Ability to manage high-volume financial transactions efficiently and meet deadlines
• Problem-Solving & Initiative: Identify financial discrepancies and process gaps; takes proactive steps to resolve issues across AR, AP, and reconciliations with minimal supervision.
• Technical Proficiency & Systems Knowledge: Demonstrates proficiency in Xero Accounting and supporting tools, leveraging systems to enhance accuracy and efficiency.
• Collaboration & Communication: Works effectively with cross-functional teams (Sales, Pillars) and external stakeholders (clients, suppliers, auditors), demonstrating clear, professional communication both verbally and in writing.

QUALIFICATIONS OR REQUIREMENTS

• Possess at least a Diploma or Bachelor\'s Degree in Accounting, Finance, or a related field.
• Minimum 3-5 years of hands-on accounting experience with full-set accounts.
• Proficiency in Xero Accounting or equivalent cloud-based accounting software.
• Strong understanding of financial reporting, month-end closing processes, and audit preparation.
• Able to communicate clearly and professionally in English, both verbally and in writing, when dealing with internal teams and external stakeholders.
• Highly detail-oriented, analytical, organized, and proactive with strong interpersonal and problem-solving skills.
• Able to managemultiple priorities in a fast-paced environment and consistently meet deadlines.