Merchandise & Supply Chain Executive

Great Trend Limited; Kuala Lumpur; On-site; MYR 65,000 - 100,000; Full time

Job summary

Great Trend Limited in Kuala Lumpur is seeking a proactive Brand Materials Coordinator to manage planning, production, and distribution of brand collateral. You will coordinate gifts, exhibitions, and marketing materials, aligning with brand guidelines while collaborating with global teams and suppliers.

The role requires 1–3 years in related fields, strong project management, Excel/PowerPoint proficiency, and bilingual Chinese/English communication. Based in Malaysia, on-site duties apply.

Qualifications

• Bachelor's degree or above in Marketing, Business Administration, Supply Chain Management, Advertising, Communications, or a related field.
• 1-3 years of relevant experience in brand collateral management, marketing operations, procurement, production coordination, or project management.
• Strong project management and cross-functional communication skills.
• Detail-oriented, responsible, and highly organised, with strong execution and time management capabilities.
• Ability to manage multiple projects simultaneously while maintaining delivery quality and timelines.
• Proficient in Microsoft Excel, PowerPoint, and other standard office applications.
• Familiarity with China-based supply chains or previous experience in supplier management.
• Good written and verbal communication skills in both Chinese and English, with the ability to collaborate effectively with overseas teams and suppliers.

Responsibilities

• Manage the planning, production, updating, and day-to-day management of brand and marketing materials.
• Coordinate the production of marketing collateral including brochures, posters, roll-up banners, display boards, gift packaging, and other branded materials.
• Maintain and organise the brand collateral library, ensuring consistent versions and complete documentation.
• Ensure all brand materials comply with the company's brand guidelines and quality standards.
• Manage the development, sampling, production, and delivery of corporate gifts and branded merchandise.
• Follow up on product design, packaging design, sampling, and production timelines.
• Coordinate with design teams, suppliers, and manufacturers to ensure product quality and timely delivery.
• Manage merchandise inventory, distribution, and utilisation plans.
• Sourcing and development of suppliers, including quotation requests, price comparisons, and day-to-day supplier communication.
• Coordinate full production process, including sampling, production, quality inspection, and delivery.
• Coordinate logistics arrangements and international shipments to ensure materials are delivered on schedule.
• Maintain supplier records and continuously optimise supplier resources and production processes.
• Assist in managing production costs and project budgets.
• Support the preparation of marketing materials for global exhibitions, brand events, and marketing campaigns.
• Coordinate the transportation of event materials, on-site setup, and execution support.
• Organise and manage materials after each event, including project reviews and inventory management.

Skills

Project management

Cross-functional communication

Detail-oriented

Time management

Multitasking

Education

Bachelor's degree or above

Tools

Microsoft Excel

PowerPoint

Office suite

Job description

Manage the planning, production, updating, and day-to-day management of brand and marketing materials.

Coordinate the production of marketing collateral including brochures, posters, roll-up banners, display boards, gift packaging, and other branded materials.

Maintain and organise the brand collateral library, ensuring consistent versions and complete documentation.

Ensure all brand materials comply with the company's brand guidelines and quality standards.

2. Corporate Gifts & Brand Merchandise Management (30%)

Manage the development, sampling, production, and delivery of corporate gifts and branded merchandise.

Follow up on product design, packaging design, sampling, and production timelines.

Coordinate closely with design teams, suppliers, and manufacturers to ensure product quality and timely delivery.

Manage merchandise inventory, distribution, and utilisation plans.

Support the sourcing and development of suppliers, including quotation requests, price comparisons, and day-to-day supplier communication.

Coordinate and follow up on the full production process, including sampling, production, quality inspection, and delivery.

Coordinate logistics arrangements and international shipments to ensure materials are delivered on schedule.

Maintain supplier records and continuously optimise supplier resources and production processes.

Assist in managing production costs and project budgets.

4. Exhibition & Marketing Event Support (10%)

Support the preparation of marketing materials for global exhibitions, brand events, and marketing campaigns.

Coordinate the transportation of event materials, on-site setup, and execution support.

Organise and manage materials after each event, including project reviews and inventory management.

Requirements

Bachelor's degree or above in Marketing, Business Administration, Supply Chain Management, Advertising, Communications, or a related field.

1-3 years of relevant experience in brand collateral management, marketing operations, procurement, production coordination, or project management.

Strong project management and cross-functional communication skills.

Detail-oriented, responsible, and highly organised, with strong execution and time management capabilities.

Ability to manage multiple projects simultaneously while maintaining delivery quality and timelines.

Proficient in Microsoft Excel, PowerPoint, and other standard office applications.

Familiarity with China-based supply chains or previous experience in supplier management.

Good written and verbal communication skills in both Chinese and English, with the ability to collaborate effectively with overseas teams and suppliers.