Meeting Compliance and Disclosure Specialist

Merck Gruppe - MSD Sharp & Dohme; Petaling Jaya; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A global healthcare leader is seeking a Specialist in Meeting Compliance & Disclosure based in Selangor, Malaysia. The role involves supporting audits, communicating results, and maintaining compliance documentation. Candidates should have a Bachelor's Degree in Business Administration and at least 3 years of experience in accounting or finance, with strong MS skills. A hybrid work arrangement is offered with no travel requirements.

Qualifications

• Minimum of 3 years work experience in accounting or finance.
• Able to communicate effectively in English and/or Mandarin.
• Strong understanding of finance processes.

Responsibilities

• Support meeting compliance audits and process.
• Communicate compliance audit results to relevant stakeholders.
• Assist management in facilitating continuous process improvement.

Skills

Basic accounting experience

Intermediate MS skills (Excel, Power Apps)

Effective communication skills

Detail oriented

Problem solving and analytical skills

Education

Bachelor’s Degree in Business Administration or related fields

Tools

SAP

Power BI

Veeva

CVENT

Service Now

Job description

Job Description

Specialist, Meeting Compliance & Disclosure

Objectives of this Role

Our company's Business Services Centers (BSC), located across three regions (Americas, Europe, and Asia), are responsible for the timely and efficient delivery of standardized, global financial processes. The BSCs will be responsible for the execution and delivery of a broad range of financial services and processes across our company business divisions and markets.

Job Description and Responsibilities

Primary responsibilities for this role include, but are not limited to, the following:

• Support the meeting compliance audits for these categories: Meeting Execution, ITOV (Transfer of Value) Accuracy, Post Meeting Compliance, Meeting Closure.
• Work closely with business units / markets departments, Travel, Meetings, Card & Fleet (TMC&F) Regional leads and Process Excellence in support of the global meeting and congress audit process.
• Communicate to the business units and Meeting Planning Agency (MPA) on compliance audit results.
• Maintain and continuously update process documentation (Standard Operating Procedures); understand global congress-related SOPs and relevant policies.
• Handle inquiries as needed.
• Demonstrate professionalism, meticulousness and attention to detail in dealing with colleagues, internal clients and suppliers.
• Assist management to facilitate continuous process improvement, lead and support lean initiatives and maintain integrity of systems.
• Any other duties that are within the scope, spirit or purpose of the role or as reasonably requested.
• Assist in conducting training to educate local markets.
• Effectively manage and prioritize workload efficiently and accurately.
• Timely resolve customer queries while maintaining a positive customer service culture.

Qualifications

Education

• Bachelor’s Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines.

Skills Required

• Minimum of 3 years of work experience in basic accounting or accounts payable or finance or business administration.
• Intermediate MS skills (Excel, Power Apps, Power BI, PowerPoint, SharePoint).
• Language requirements: Able to speak, read & write in English and/or Mandarin.
• Effective communication (internal & externally) skills both written and spoken in English; Japanese/Korean language as advantage (able to speak, read & write).
• Added advantage with skills: Lean Six Sigma, Marco, Power BI, Automation UI path.
• Strongly detail oriented and process improvement orientation.
• Basic understanding and practical knowledge of processes in finance.
• Ability to work independently and collaboratively within a geographically disbursed team in a fast- paced and high-volume environment with emphasis on accuracy and timeliness.
• Strong communication, interpersonal, and organization skills required.
• Positive and proactive attitude, can-do mindset, problem solving and analytical skills.

Preferred

• Experience with SAP (Employee Expense Management, Shopping/Purchase Order, and Payment Portal Requests), Veeva, CVENT, Appian, Service Now.
• Experience working in a Big 4 or similar audit environment.
• Ability to navigate through change or uncertainty.
• Results oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication.
• Have a broad knowledge and understanding of most meeting types, be familiar with congresses/conventions, travel, and payments and be up to date on internal procedures, guidelines and policies within our company.
• Experience in a global environment setup.

Required Skills

Account Collections, Accounting, Adaptability, Analytical Problem Solving, Balance Sheet Account Reconciliations, Business Administration, Business Support, Communication, Compliance SOX, Continual Improvement Process, Credit Management, Customer Queries, Customer Service Management, External Financial Reporting, Financial Accounting Controls, Financial Advising, Financial Operations, Global Financial Markets, Human Resources (HR) Shared Services Advisory, Interpersonal Relationships, IS Audit, Korean Language, Microsoft Power Business Intelligence (BI).

Employee Status

Regular

Relocation

Not disclosed

VISA Sponsorship

Not disclosed

Travel Requirements

Not required

Flexible Work Arrangements

Hybrid

Shift

Not specified

Valid Driving License

Not required

Hazardous Materials

Not applicable

Job Posting End Date

10/25/2025

Requisition ID

R364154