Marine Personnel Quality and Compliance Specialist

Wilh. Wilhelmsen Holding ASA; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

A leading maritime company seeks a Marine Personnel Quality and Compliance Specialist in Kuala Lumpur. This role involves managing audits, ensuring compliance with maritime laws, and supporting HR-related tasks within a vibrant work environment. Ideal candidates will have a degree in HR or related fields and strong proficiency in Microsoft Office.

Qualifications

• Diploma or Degree in Labor/Industrial Relations, HR Management, or related field.
• Knowledge of employment-related laws, preferably maritime laws.
• High proficiency in Microsoft Office applications.

Responsibilities

• Liaise with audit parties for internal and external audits.
• Support crewing-related HSEQ tasks and investigations.
• Monitor data quality in CMS to ensure compliance.

Skills

Relationship Building

Conflict Resolution

Data Quality Monitoring

Education

Diploma or Degree in Labor/Industrial Relations

HR Management

Tools

Microsoft Office

Job description

Marine Personnel Quality and Compliance Specialist

Apply locations: Kuala Lumpur - Level 17, 1 Sentral

Time type: Full time

Posted on: Posted Yesterday

Job requisition id: JOBREQ_10726

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

About Us

Wilhelmsen Ship Management is one of the world’s largest third-party ship managers, originating from Oslo, Norway, with over 20,000 employees including seafarers, managing a portfolio of more than 450 vessels. Our employees work within a comprehensive global maritime group providing essential products and services to over half of the merchant fleet, along with crew and technical management for the largest and most complex vessels ever to sail.

We offer a vibrant work environment characterized by strong leadership, collaboration, career development opportunities, and work-life balance. All team members are empowered to influence each other, aligned with our company’s values and vision.

Main Responsibilities

1. Liaise with audit parties for scheduling and monitoring of internal WMP audits and external vendor audits.
2. Follow up on internal audit findings for close-outs; maintain a database for trending and analysis.
3. Support crewing-related HSEQ tasks, including investigations into seafarer grievances and monitoring certificate validity from Manning Offices.
4. Assist with the department’s digital initiatives, including implementation and monitoring.
5. Liaise with Seamen's National Unions on industrial relations matters and provide relevant union-related information to the functional relations offices.
6. Support and follow up on timely payments of union dues and statutory remittances, including CBA renewals and compliance with special agreements.
7. Assist in conducting and analyzing seafarer surveys.
8. Monitor data quality in CMS and extract data for analysis to ensure compliance with MLC and ISO 9001:2015 standards, identify areas for improvement, and enhance crew management tools.

Qualifications

Mandatory Requirements

• Diploma or Degree in Labor/Industrial Relations, HR Management, or a related field.
• Knowledge of employment-related laws, preferably maritime laws.
• Ability to build strong relationships, resolve conflicts, and influence others.
• High proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).