Manager/Senior Manager (Events and Engagements), IHPC

A*STAR RESEARCH ENTITIES; Pasir Panjang; On-site; MYR 60,000 - 90,000; Full time

Job summary

A research institution in Malaysia is hiring an Event Manager to plan and execute various ecosystem-building events. This role requires strategic planning, budget management, and strong stakeholder engagement skills. Candidates should have at least 5 years of event management experience, a relevant degree, and the ability to manage multiple projects simultaneously. The position offers a collaborative and dynamic work environment, emphasizing personal growth and continuous improvement.

Qualifications

• At least 5 years of experience in event management, preferably in academia or public agencies.
• Proven organisational skills to manage multiple high-profile events.
• Ability to work under pressure and attention to detail.

Responsibilities

• Plan and execute ecosystem-building events targeting academic and public agency audiences.
• Develop event strategies, budgets, and risk management plans.
• Collaborate with internal teams and external stakeholders for successful event execution.
• Manage vendor contracts and procurement to ensure quality event services.

Skills

Stakeholder engagement

Project management

Negotiation skills

Event planning software proficiency

Education

Bachelor/Master degree in Event Management, Communications, or related field

Tools

Event planning software

Job description

The Centre for Advanced Technologies in Online Safety (CATOS; https://www.catos.sg) was established in 2023 to host Singapore's Online Trust and Safety (OTS) Programme, a national research programme that leads the advancement of whole-of-nation technology capabilities to monitor and tackle online harms. The Systems Engineering Pillar of CATOS focuses on translational research and development, including evaluating, testing and integrating research output into needle-moving applications. One of the major outcomes will be a technological platform with an integrated suite of deep tech OTS engines, which analyses various internet sites and platforms for fast-trending harmful online content, such as non-factual claims, deepfakes, and hateful and toxic content. Different combinations of OTS engines can then be integrated and adapted to address the specific requirements of various stakeholders.

This role will be responsible for planning, coordinating, and executing the Centre's ecosystem-building activities, including conferences, forums, workshops, seminars, and meetings, with a primary focus on engaging academic and public agency audiences. This role requires strategic planning, stakeholder engagement, and budget management to ensure seamless and impactful event execution.

The candidate will assume the following roles and responsibilities:

• Plan, coordinate, and execute ecosystem-building events (e.g., conferences, forums, workshops, seminars, and meetings, targeting audiences from academic institutions and public agencies) and host visits from international guests.
• Develop event strategies, budgets, and risk management plans while ensuring compliance with organisational and regulatory policies.
• Collaborate with internal teams and establish strong relationships with external stakeholders to ensure seamless execution and maximise event impact.
• Manage vendor contracts, negotiations, and procurement to secure high-quality and cost-effective event services.
• Evaluate event performance, gather feedback and drive continuous improvements and strategic partnerships for future events.

JOB REQUIREMENT:

• A Bachelor/ Master degree in Event Management, Communications, Business Administration, Public Relations, or a related field.
• At least five (5) years of experience in event management, preferably with exposure to academia, research institutions, and public agencies.
• Proven project management and organisational skills to oversee event lifecycles effectively.
• Exceptional stakeholder engagement, negotiation, and vendor management experience to secure high-quality, cost-effective services.
• Proficiency in event planning software and digital tools for event registration, logistics, and execution.
• Ability to perform under pressure, managing multiple high-profile events simultaneously while maintaining attention to detail.
• Understanding of the academic and public sector landscapes, with the flexibility to travel and work beyond regular hours when required.

Our programme coordination work is highly dynamic, agile, and collaborative in nature.

• We expect everyone to take ownership of their role, responsibilities, and tasks.
• We encourage everyone to speak upwhen they have feedback or ideas for improvement.
• We provide honest feedback to one another, which can be tough at times, but it fosters rapid learning.
• We careabout each other'sprofessional growth and well-being.

When applying, please share at least two representative events where you played a primary role in their successful planning and execution, highlighting your contributions and impact.

Please note that only shortlisted candidates will be notified.

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.