Manager, Secretarial

UEM Group; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

An established industry player seeks a skilled Company Secretary to oversee secretarial practices and provide strategic advice to the Board. This role involves coordinating meetings, ensuring compliance with corporate legislation, and enhancing governance practices. The ideal candidate will have a strong background in corporate law and secretarial management, ready to make a significant impact in a dynamic environment. Join a forward-thinking organization committed to excellence and innovation in infrastructure and services, where your expertise will be valued and your contributions will shape the future.

Qualifications

• Experience in corporate governance and secretarial practices.
• Strong understanding of Companies Act 2016 and related regulations.

Responsibilities

• Act as Company Secretary and manage secretarial advice for Board members.
• Coordinate Board and Shareholders' Meetings, ensuring compliance and proper documentation.

Skills

Corporate Governance

Secretarial Management

Regulatory Compliance

Advisory Support

Risk Management

Education

Bachelor's Degree in Law

Chartered Secretary Qualification

Job description

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To act as named Company Secretary for assigned companies to manage and provide secretarial advice (e.g. Companies Act 2016, AMLA and etc) to Board members and Management.

To coordinate and organize all Board Committees, Board and Shareholders’ Meetings (physical and virtual), including in attendance at the meetings, taking meeting minutes, disseminate the respective decisions/advice to the stakeholders and providing advisory support to the Chairman of the meeting, where necessary.

To review proposal papers to be submitted for the Board / Board Committees and Shareholders and highlighting to the Management the risks/exposures involving possible breaches/non-compliance to the Companies Act 2016 or other applicable regulations/governance practices; and suggesting solutions (where possible) to mitigate them.

To assist Directors in discharging their duties and compliance with corporate legislation requirements and update Directors and Management on latest developments.

To collaborate and work closely with all stakeholders (internal and external) including authorities (such as CCM) to ensure completeness of papers/proposals and compliance.

To undertake and support the improvement to secretarial practices and strategies to enhance efficiency and corporate governance and to prepare any proposals under the purview of Secretarial for the Board’s approval.

To provide on-the-job coaching, guidance for development and assist the monitoring of performance of the Secretarial Team for a smooth flow of daily secretarial operations while maintaining a high-performance culture.

To maintain proper safe keeping of registers and statutory secretarial records of portfolio companies as required by law and to undertake such departmental managerial duties as the Head of Secretarial may direct.

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Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Secretarial Manager? How many years' experience do you have in corporate & commercial law? Do you have secretarial experience?

Our journey began in 1966 - from a construction company, we have emerged to become one of Malaysia’s leading engineering-based infrastructure and services group and today, we have expanded our presence into green industries.

Our presence today transcends the borders of Malaysia into emerging and developed countries, focusing on five key businesses namely Expressways, Township & Property Development, Engineering & Construction, Asset & Facility Management and Green Industries.

Our ability, expertise and resources enable us to deliver and manage key infrastructure development projects catering to both public and private sectors.

A wholly owned subsidiary of Khazanah Nasional Berhad, the sovereign wealth fund of Malaysia, our obligation goes beyond delivering financial numbers as we also safeguard and protect the interest of our nation and its people. In everything that we do, we aim to leave significant impact to everyone involved.

We are UEM Group.

Our journey began in 1966 - from a construction company, we have emerged to become one of Malaysia’s leading engineering-based infrastructure and services group and today, we have expanded our presence into green industries.

Our presence today transcends the borders of Malaysia into emerging and developed countries, focusing on five key businesses namely Expressways, Township & Property Development, Engineering & Construction, Asset & Facility Management and Green Industries.

Our ability, expertise and resources enable us to deliver and manage key infrastructure development projects catering to both public and private sectors.

A wholly owned subsidiary of Khazanah Nasional Berhad, the sovereign wealth fund of Malaysia, our obligation goes beyond delivering financial numbers as we also safeguard and protect the interest of our nation and its people. In everything that we do, we aim to leave significant impact to everyone involved.

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