Manager, Secretarial

PKNP Group; Ipoh; On-site; MYR 80,000 - 120,000; Full time

Job summary

A leading company in Malaysia is seeking a skilled Manager, Secretarial to oversee corporate governance and compliance. The role involves acting as the licensed Company Secretary, managing compliance with statutory requirements, and ensuring effective documentation of board meetings and corporate matters. Candidates should possess extensive experience in corporate secretarial practices, proficiency in relevant software, and strong analytical and organizational skills to navigate multiple deadlines effectively.

Qualifications

• Minimum 10-15 years corporate secretarial experience.
• Experience in a public listed company or statutory bodies is an advantage.
• Qualified to act as a company secretary as per SSM requirements.

Responsibilities

• Oversee corporate secretarial support and advisory services.
• Ensure compliance with Companies Act 2016 and other regulations.
• Prepare and file statutory documents with the Companies Commission of Malaysia.
• Organise and document Board and Committee meetings.

Skills

Corporate governance

Regulatory filings

Stakeholder management

Analytical skills

Organisational skills

English proficiency

Bahasa Malaysia proficiency

Education

Degree from a recognized university

Membership with MAICSA or ICSA (preferred)

Tools

MYCOID

SSM e-filing

Microsoft 365

Job description

General Job Summary

The Manager, Secretarial is responsible to oversee, manage and provide corporate

secretarial support and advisory services to ensure compliance by the Corporation, its

subsidiaries and related entities (“the Group”) of statutory and regulatory requirements

as well as corporate governance standards under Malaysian corporate laws.

Key Responsibilities

• Act as the licensed Company Secretary for the Group
• Ensure compliance with the Companies Act 2016, Securities Commission (SC) regulations, Bursa Malaysia Listing Requirements (for entities within the Group which are listed) and other relevant laws
• Prepare and file statutory documents with the Companies Commission of Malaysia (SSM)
• Maintain and update statutory records, including registers of members, directors and charges
• Organise and document Board and Committee meetings, including drafting agendas, preparing minutes, and ensuring timely dissemination of board papers.
• Manage Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs), including preparation of notices, resolutions, and minutes
• Liaise with shareholders, regulators (SSM, SC, Bursa Malaysia), auditors, and legal advisors on corporate matters
• Assist in corporate exercises (e.g., share issuances, restructuring, M&A) from a secretarial compliance perspective
• Monitor changes in corporate laws and advise management on impact and required actions

Job Requirements:

• Degree (any discipline) from a recognised university
• Qualified and fulfil requirements to act as a company secretary as outlined by SSM
• Minimum 10-15 years of corporate secretarial experience. Experience in a public listed company (PLC) or statutory bodies would be an added advantage

In-depth knowledge of:

• Companies Act 2016
• Bursa Malaysia Listing Requirements
• Securities Commission (SC) Guidelines
• Malaysian Code on Corporate Governance (MCCG)
• Strong experience in Board support, corporate governance and regulatory filings
• Excellent command of English and Bahasa Malaysia (written & spoken)
• Proficient in secretarial software (e.g., MYCOID, SSM e-filing)
• Strong analytical, organisational, and stakeholder management skills
• Ability to work independently and handle multiple deadlines
• Exposure to legal, compliance, or risk management functions
• Skilled in using Microsoft 365

Preferred Qualification

• Membership with MAICSA (Malaysian Institute of Chartered Secretaries and Administrators) or ICSA