Manager, Corporate Secretary

VISTRA; Johor Bahru; On-site; MYR 60,000 - 90,000; Full time

Job summary

Join a leading company in corporate services as a Manager - CS in Johor Bahru. You will provide critical corporate secretarial functions, lead a motivated team, and maintain compliance with law, significantly impacting clients and driving their success. This role is an excellent opportunity for professionals looking to enhance their expertise in corporate services.

Qualifications

• Extensive experience in corporate secretarial functions.
• Strong leadership skills and ability to manage a team effectively.
• Excellent interpersonal and communication skills.

Responsibilities

• Acting as Company Secretary and ensuring compliance with laws and regulations.
• Providing leadership and guidance to the team.
• Managing client relationships and facilitating business development.

Skills

Leadership

Client Relationship Management

Compliance Knowledge

Document Preparation

Education

Relevant professional qualification in corporate secretarial or equivalent

Job description

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as Manager - CS, based in Johor Bahru Malaysia. Reporting to the Director, this full-time and permanent position is based in Malaysia and offers regional coverage, allowing you to make a significant impact to our Corporate Secretarial department and its’ growth.

Key responsibilities:

Functional Responsibilities

• Acting as Company Secretary for clients and performing all aspects of corporate secretarial functions and ensuring compliance with relevant laws and regulatory requirements.
• Attending board and committee meetings as the Company Secretary or a representative of the Company Secretary and drafting the minutes of meetings.
• Providing advice to the board, board committees and management of clients on corporate secretarial matters.
• Responsible for the team’s timely preparation of documents including but not limited to, board and members’ resolutions, annual returns and forms for lodgment with the Companies Commission of Malaysia.
• Responsible for delivering client services within the established timeline.
• Reviewing of the work performed by the team.
• Responsible for ensuring the team maintains the statutory books and records of clients.
• Responsible for the team’s timely billings and collections.
• Ensuring strict adherence to internal policies/standard operating procedures by the team.
• Conducting or facilitating training programmes as and when required.
• Meeting prospective clients and preparing proposals.
• Identifying and highlighting potential risks to the Director and recommending/taking appropriate actions when necessary.
• Providing timely dissemination of information and communication from Senior Management to the team.
• Performing any other tasks as assigned by Management.

Supervisory Responsibilities

• Providing leadership and driving the team towards achieving established targets.
• Providing guidance to the team members and facilitate their development towards achieving professional competence.
• Managing and measuring performance of the team members.
• Effective utilization of team resources.

People Management

• Consulting with the Director and fellows Managers.
• Coordinating and communicating with other divisions.
• Assisting the Director in the implementation of strategies and policies of the Corporate Services Division.
• Providing timely feedback and conveying staff concerns/requests to the Director and suggesting possible solutions.

Client Relationship

• Business development – facilitate in securing new clients and seeking business opportunities.
• Managing client relationship - maintain good rapport with clients.
• Achieve client satisfaction and retention.
• Cross selling of other Vistra Services.
• Providing deliverables to clients in accordance with the scope of services.
• Providing technical advisory, solutions and anticipating clients’ needs.