Manager, Company Secretary

AirAsia; Kuala Lumpur; On-site; MYR 80,000 - 110,000; Full time

Job summary

A global shared services provider is seeking a Manager, Company Secretarial to oversee corporate governance and legal compliance functions. This senior-level position requires 5 years of experience in a company secretarial role, focusing on public listed companies in Malaysia. Key responsibilities include leading board meetings, ensuring adherence to corporate governance standards, and providing expert legal guidance. Ideal candidates possess strong organizational and leadership skills, along with a Bachelor's degree in Business Administration or Law.

Benefits

Dental benefits

Medical coverage

Staff discounts for flights

Qualifications

• 5 years’ experience in a company secretarial role with public listed companies.
• In-depth knowledge of corporate governance principles and company law.
• Ability to manage and mentor a team.

Responsibilities

• Lead and execute board meetings and prepare documentation.
• Ensure compliance with corporate governance standards.
• Provide legal guidance and oversee statutory records.

Skills

Organizational abilities

Communication skills

Leadership skills

Attention to detail

Proficiency in office software

Education

Bachelor's degree in Business Administration or Law

Job description

The Manager, Company Secretarial, holds a senior-level role responsible for overseeing and managing various aspects of corporate governance, legal compliance, and administrative functions related to the company's board of directors, shareholders, and regulatory requirements.

Key Responsibilities:

• Lead the planning, coordination, and execution of board meetings, committee meetings, and annual general meetings.
• Collaborate with senior management and board members to establish meeting agendas and ensure effective meeting preparation.
• Review and approve meeting minutes, resolutions, and other documentation for accuracy and compliance.
• Stay updated with evolving laws, regulations, and corporate governance standards, ensuring the company's adherence to these requirements.
• Provide guidance on legal matters, contracts, agreements, and regulatory changes to internal teams and stakeholders.
• Lead the drafting and review of complex legal documents and agreements.
• Oversee the meticulous maintenance of statutory records, registers, and documentation, ensuring they are complete, accurate, and well-organized.
• Implement secure and efficient systems for record storage and retrieval as required by law.
• Provide expert guidance to directors on governance practices, regulatory compliance, and board effectiveness.
• Develop and enhance board orientation materials, board packs, and presentations to facilitate informed decision-making.
• Collaborate with senior management to implement strategic initiatives aligned with corporate governance goals.
• Take the lead in planning and organizing board meetings, committee meetings, and general meetings.
• Prepare meeting agendas, collate relevant documents, and distribute materials to attendees.
• Attend meetings, record minutes, and prepare accurate and timely minutes and resolutions.
• Interface with regulatory authorities, government agencies, and external consultants, ensuring timely and accurate compliance filings.
• Prepare and oversee the submission of regulatory documents, disclosures, and reports.
• Manage communication with shareholders, addressing inquiries, and handling routine shareholder-related matters together with the share registrar.
• Supervise the preparation and distribution of shareholder-related communications, notices, and proxies.
• Ensure the accurate maintenance of the shareholder register and prompt updates as needed.
• Contribute to the formulation and refinement of corporate governance policies, ensuring alignment with industry standards and best practices.
• Monitor adherence to company policies, recommending updates as required, and promoting a culture of compliance.
• Develop an annual secretarial compliance calendar for public listed companies and non-public listed companies.
• Provide guidance, mentorship, and oversight to junior team members within the company secretarial department.
• Foster a collaborative and efficient work environment that supports professional growth and development.

Qualifications and Skills:

• Bachelor's degree in Business Administration, Law, or a related field. Legal qualifications are a plus.
• 5 years’ experience in a company secretarial role with experience handling secretarial matters for public listed companies in Malaysia.
• Substantial experience in a company secretarial role, legal, or corporate governance position.
• In-depth knowledge of corporate governance principles, company law, and regulatory frameworks.
• Exceptional organizational abilities, attention to detail, and a strategic mindset.
• Excellent communication, presentation, and interpersonal skills.
• Proficiency in using office software and document management systems.
• Strong leadership skills, including the ability to manage and mentor a team.
• Demonstrated ability to maintain confidentiality and handle sensitive matters with discretion.

The company is a global shared services provider enabling clients with finance and accounting services, people department support, analytics, data management, credit & collections and strategic procurement.

Perks and benefits include dental, medical, and staff discount for flights.