Manager / Assistant Manager, Company Secretarial

Thong Guan Industries Berhad; Subang Jaya; On-site; MYR 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a Manager/Assistant Manager for Company Secretarial duties. This pivotal role involves ensuring compliance with the Companies Act 2016, promoting best corporate governance practices, and managing board and shareholder matters. The ideal candidate will be technologically savvy, possess strong interpersonal skills, and have a passion for governance. Join a forward-thinking organization where you can make a significant impact on corporate governance and compliance efforts.

Qualifications

• 5+ years in corporate secretarial practice or in-house company secretarial division.
• Knowledge of the Companies Act 2016 and relevant laws.

Responsibilities

• Responsible for compliance with company secretarial matters under the Companies Act 2016.
• Prepare and review annual statutory documents for lodgment.

Skills

Corporate Secretarial Practice

Company Secretarial Software

Interpersonal Skills

Knowledge of Companies Act 2016

Organizational Skills

Education

CGI (ICSA) Qualification

Tools

Board Portals

Artificial Intelligence Tools

Job description

Position: Manager / Assistant Manager, Company Secretarial

Requirements/Job Description:

1. CGI (ICSA) qualification with at least 5 years of experience in corporate secretarial practice or in-house company secretarial division.
2. Prior work experience in public listed companies and/or multi-national organizations is an advantage.
3. Experience with company secretarial software, tools, board portals, Artificial Intelligence tools, and systems.
4. Experience in organizing in-house group training for Directors, Management, and Staff.
5. Knowledge of the Companies Act 2016 and other relevant laws and regulations.
6. Ability to work independently with minimal supervision.
7. Digitally forward and technologically savvy.
8. Meticulous with a strong sense of responsibility.
9. Good interpersonal skills, proactive, and cheerful personality.
10. Trustworthy, reliable, and of high integrity.
11. Passionate about the profession and governance matters.
12. Responsible for compliance with all company secretarial matters under the Companies Act 2016 and related legislation, promoting best corporate governance practices, monitoring compliance risks, and staying updated on legal developments.
13. Prepare and review annual statutory documents for lodgment, maintain records, and liaise with relevant parties.
14. Handle Board and Shareholder matters, including organizing meetings, circulating agendas, recording minutes, drafting resolutions, and preparing board papers.
15. Implement best corporate governance practices and internal governance processes.
16. Participate in departmental projects related to compliance, governance, digitalization, risk management, and ethics.
17. Assist in governance initiatives such as Directors’ onboarding, annual evaluations, ESG reporting, governance structures, disclosures, and continuous learning in governance and technology.