Manager, Administrative Affairs and Security Management

Daimler Trucks North America LLC; Puchong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company seeks a Manager for Administrative Affairs and Security Management based in Puchong. The position involves leadership of a high-performing team, overseeing facility management, security operations, and ensuring compliance with health and safety protocols. This role is critical in safeguarding assets and personnel while enhancing operational efficiency.

Qualifications

• Min. 5 years of related experience
• Hands-on experience in Financial Systems is a plus
• Willing to take up new challenges and enthusiastic to learn

Responsibilities

• Manage Administrative Affairs & Security Management team
• Conduct risk assessments and develop risk mitigation measures
• Oversee facility management and office administration activities

Skills

Analytical

Detail-oriented

Proactive

Energetic

Education

Recognized university degree in business administration or security management

Tools

MS Excel

MS Word

MS PowerPoint

Job description

Job Description - Manager, Administrative Affairs and Security Management (MER0003ONA)

Manager, Administrative Affairs and Security Management Group : Mercedes-Benz Group AG

Description

Objective of Job

• Managing Administrative Affairs & Security Management team
• Steering of facility management and office administration activities
• Supporting the management in their responsibility to safeguard Mercedes-Benz assets and employees.
• Assist the Management to be consistent with Security & Fire Protection and Occupational Health & Safety related policies.
• Conduct risk assessments and developing risk mitigation measures in regards of Security & Fire Protection and Occupational Health & Safety.
• Identifying and recommending areas of improvement within area of responsibility.
• Improvement of knowledge and creating of awareness in regards Security & Fire Protection and Occupational Health & Safety by organizing trainings for local staff and management.

Job Description

• Leadership
  • Build a high-performing team and coach the team in self-management
  • Help the team resolve interpersonal conflicts and challenges, and identify opportunities for growth
  • Coordinate with other teams and support the team’s efforts to continuously improve communications and relationship
• Facility Management & Office Administration
  • Key person to oversee the whole building's facilities & utilities to ensure smooth operation flow
  • Manage complaints on defects and provide solutions
  • Plan, design and oversee construction and maintenance of building structures and infrastructures
  • Conduct preventive maintenance for facilities equipment
  • Manage cost expenses within approved budget
  • Manage, coordinate, and supervise vendors/contractor's maintenance activities
  • Provide support for new projects and ad hoc task as required by management
• Security
  • Perform the annual CS risk management process (ARP) and report risks to management
  • Implement incident management process and local emergency procedures
  • Manage incidents at locations
  • Ensure communication to Management and CS according to respective guidelines
  • Develop and conduct risk analysis of locations in accordance with relevant guideline
  • Create and implement security concepts for the sites and conduct regular reviews
  • Ensure maintenance of security systems
  • Development and the implement concepts to manage traffic and visitors
  • Implement “stay away order” at the location if applicable
  • Perform road safety analysis and develop risk mitigation measures
  • Organize driver trainings to ensure proper training and qualification if driver employed by company
  • Implement minimum security requirements for international students, interns and traveler
  • Conduct security briefings for expats and their families after arrival
  • Conduct assessments on expat residences
  • Operational support for travelers and assignees in case of incidents
  • Conduct risk assessments prior to high level events
  • Ensure development and implementation of a security concepts for events
• Fire Protection
  • Develop and conduct fire protection risk assessments in accordance with the relevant guidelines and standards
  • Create and implement fire protection concepts
  • Improve knowledge and create awareness by organizing trainings for local staff and management
  • Identify and collaborate with service providers and steering them
  • Ensure maintenance of fire detection systems and fire protection devices
  • Coordinate and perform fire safety inspection by the responsible supervisory bodies / agencies and risk inspection of the property insurer
• Occupational Health & Safety
  • Assist and advise members of managing bodies and managers on fulfilling their responsibilities in the areas of occupational health and safety
  • Providing safety-related advice / legally sound evaluation of planning proposals
  • Designing solutions based on legal requirements for official coordination/approval and practical implementation within the company
  • Adopting the occupational safety strategy and standards
  • Observing and approving (if needed) new working systems before putting them into operation - Creating hazard analyses and prevention concepts
• Internal/External Network Management
  • Develop, foster and maintain effective internal and external working relationships referring to area of responsibility

Qualifications

Education level / Training
Possessed recognized university degree in business administration or security management

Experience (type of)
a) Min. 5 years of related experience
b) Energetic and results driven
c) Proactive and self motivated
d) Analytical and detailed oriented
e) Wiling to take up new challenges and enthusiastic to learn
f) Hands-on experience in Financial Systems would be an added advantage

Specific knowledge/ Skill
Must have PC software skills in MS Excel, Words and Powerpoint.