Management Assistant

Markaids; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in the specialty ingredients sector is seeking a mature, reliable, and patient Personal Secretary to support the CEO and manage administrative tasks. This role requires strong communication and organizational skills, along with a significant background in secretarial work. The successful candidate will assist with a variety of tasks including scheduling, document management, and internal communication, while maintaining confidentiality and professionalism in a dynamic environment.

Benefits

Medical insurance

Dental insurance

Parking facilities

Hospitalisation & PA Insurance

Advanced Contractual benefits

Qualifications

• A degree qualification is preferred.
• Prior experience as a Secretary or Administrative Executive is an advantage.
• 8 years and above experience in relevant field.

Responsibilities

• Provide day-to-day secretarial and administrative support to the CEO.
• Manage the Director's calendar and schedule appointments.
• Liaise with internal teams and external stakeholders on behalf of the Director.

Skills

Excellent communication

Interpersonal skills

Organizational skills

Time management

Education

Degree qualification

Tools

Microsoft Office

Email

Document printing

Job description

We are looking for a mature, reliable, and patient Personal Secretary to assist the CEO with daily administrative and personal tasks. The ideal candidate will be someone with a secretarial work background or good administration experience, who is comfortable handling basic office tasks, printing documents, and providing support in a respectful and attentive manner.

Key Responsibilities:

Provide day-to-day secretarial and administrative support to Advisor and CEO.

Providing comprehensive administrative support including typing, filing, record-keeping, and preparing documents related to correspondent banking, secretarial matters, and other administration function as required.

Manage the Director's calendar and schedule appointments, meetings, including drafting and proofreading correspondence, coordination tracking, following up on tasks, project tracking, preparing slides presentation, reports and travel arrangements.

Liaise with internal teams and external stakeholders on behalf of the Director

Accompany or assist during internal meetings or personal errands if needed.

Handle phone calls and take messages clearly and accurately.

Offer support in using mid-level technology (email, printer, Microsoft office, ChatGPT, Phone Apps, AI-note, etc.).

Maintain confidentiality and show discretion in all tasks.

Assist with any ad-hoc tasks as assigned.

Requirements:

A degree qualification is preferred. Prior experience as a Secretary, Personal Assistant, or Administrative Executive will be an added advantage.

8 years and above experience.

Excellent communication and interpersonal skills, with the ability to engage effectively with individuals at all levels.

Possesses strong organizational and time management skills, with the ability to prioritize tasks, manage multiple responsibilities efficiently, and consistently perform under pressure with initiative, self-motivation, and discipline.

Maintains a high level of integrity, discretion, and confidentiality in handling sensitive information.

Proactive, adaptable, and capable of working independently with minimal supervision.

Proficient in English/Bahasa Malaysia, both written and spoken.

Basic computer literacy, including Microsoft Office applications, email, and document printing.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following types of qualifications do you have? How many years' experience do you have as a Management Assistant? Which of the following Microsoft Office products are you experienced with? Which of the following languages are you fluent in?

Manufacturing, Transport & Logistics 51-100 employees

Markaids (M) Sdn Bhd is a pioneer in Speciality Ingredients and aims to always be at the leading edge of innovation. We serve the food & beverage manufacturers in Malaysia and Singapore. Our team consists of a group of personnel who are passionate about food science & technology. We are all here to inspire & enable advancements in the food industry through credible science, consistent quality and innovative ingredients.

Markaids is certified with ISO22000 & Halal Jakim and proudly awarded with a 4-star rating by SME Corp. We engage in various environmental initiatives as part of our commitment to sustainability which has awarded us with SEDA certification.

At Markaids, we believe that implementation of our core values brings achievements together. As a team, Markaids work in a flat & independent organisation which gives us the flexibility to continuously innovate new products, applications and solutions. Innovative ideas may come from all directions.

Be a key part of an effective, working team in an open and cheerful environment, join us today and be a part of our dedicated team and talented individuals committed to quality and innovation with diverse backgrounds in education, experience and careers.

Discover more about our company at www.markaids.com and culture through our LinkedIn page at https://www.linkedin.com/company/markaids

Markaids (M) Sdn Bhd is a pioneer in Speciality Ingredients and aims to always be at the leading edge of innovation. We serve the food & beverage manufacturers in Malaysia and Singapore. Our team consists of a group of personnel who are passionate about food science & technology. We are all here to inspire & enable advancements in the food industry through credible science, consistent quality and innovative ingredients.

Markaids is certified with ISO22000 & Halal Jakim and proudly awarded with a 4-star rating by SME Corp. We engage in various environmental initiatives as part of our commitment to sustainability which has awarded us with SEDA certification.

At Markaids, we believe that implementation of our core values brings achievements together. As a team, Markaids work in a flat & independent organisation which gives us the flexibility to continuously innovate new products, applications and solutions. Innovative ideas may come from all directions.

Be a key part of an effective, working team in an open and cheerful environment, join us today and be a part of our dedicated team and talented individuals committed to quality and innovation with diverse backgrounds in education, experience and careers.

Discover more about our company at www.markaids.com and culture through our LinkedIn page at https://www.linkedin.com/company/markaids

Perks and benefits Medical Dental Parking Hospitalisation & PA Insurance, Advanced Contractu

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What can I earn as a Management Assistant