Logistics Administrator

ZALORA Group; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Job summary

A leading company in the e-commerce sector is seeking a Logistics Coordinator to manage documentation, coordinate shipments, and resolve logistics issues. This role requires attention to detail and strong problem-solving skills to ensure efficient operations. The ideal candidate will support the logistics team in maintaining accurate shipment data and provide timely updates to stakeholders.

Qualifications

• Experience with logistics systems and documentation management.

Responsibilities

• Prepare and manage documentation for shipments.
• Coordinate scheduling and tracking of shipments.
• Assist with PO control and data entry.
• Address shipment issues and discrepancies.

Skills

Attention to Detail

Time Management

Problem-Solving

Technical Proficiency

Job description

The job description provides comprehensive details on responsibilities, accountabilities, decision rights, key metrics, and qualifications, but it suffers from excessive repetition and inconsistent formatting. To improve clarity and readability, the content should be consolidated, and HTML tags should be used more effectively to structure the information. Here is a refined version:

Order and Shipment Documentation

• Prepare and manage all necessary documentation for inbound and outbound shipments, including bills of lading, invoices, customs declarations, and other compliance-related documents.

Shipment Scheduling and Tracking

• Coordinate the scheduling and tracking of shipments, ensuring accurate and timely updates to internal systems and stakeholders.

PO Management Support

• Assist with PO control by updating bookings, tracking shipment arrivals, and ensuring that Intake data is up-to-date and accurate.

Data Entry and System Maintenance

• Maintain logistics management systems, ensuring all shipment data is accurately entered and updated in real-time, supporting visibility and reporting.

Problem Resolution

• Address issues such as shipment delays, lost goods, and discrepancies, working closely with logistics teams, vendors, and warehouses to find timely solutions.

Major Responsibilities

1. Individual Accountabilities

• Same as above, consolidating the responsibilities for clarity.

2. Key Shared Accountabilities

• Support logistics team in coordinating transportation, tracking shipments, and resolving issues.
• Work with vendors to ensure timely dispatch and delivery, communicating delays or issues.
• Provide accurate reports on shipment status, inventory, and operational performance.

3. Decision Rights

• Own: Creation and maintenance of shipment and order documentation.
• Influence: Shipment scheduling and tracking decisions.
• Veto: Shipments or orders that are incomplete or non-compliant.

4. Key Metrics

• Documentation Accuracy, Shipment On-Time Performance, Data Accuracy, Issue Resolution Time, System Update Timeliness.

Qualifications, Skills, and Experiences

• Attention to Detail, Time Management, Problem-Solving, Technical Proficiency in logistics systems.

Additionally, the section about ZALORA's story and application instructions is relevant but should be separated from the job responsibilities for better clarity and professionalism.