Logistics & Admin Executive

Job Responsibilities:

1. Issue purchase orders (PO) for spare parts and warranty parts to plant.
2. Process PO for consumables to overseas suppliers.
3. Monitor & follow up closely with suppliers and forwarders on incoming shipment.
4. Ensure shipping documents for custom clearance are provided from suppliers and to forwarder without delay.
5. Input goods receipt (GREN), invoices into system.
6. Update incoming stock status into z drive for sales/service teams reviewing.
7. Arrange transfer of consumables from KL warehouse to Penang & Johor warehouse based on sales engineers’ forecast.
8. Ensure sufficient consumables stocks are stored in third party warehouses.
9. Process customers’ orders: Issue delivery orders, invoices and arrange delivery of goods to customers.
10. Email daily customers’ delivery orders and invoices to third party warehouses (KL, PG & JB) for deliveries arrangement.
11. Coordinate and liaise with Sg, head office logistic division for purchasing of chiller, transformer, stabilizer etc.
12. Arrange, reconcile monthly and yearly stock take for warehouses.
13. Assist GFMS, Sg logistics to arrange mover / transporter for Malaysia customers’ new machine arrival.
14. Coordinate with service division on arranging of spare parts return to plant and ensure credit notes are provided.
15. Issue PO / Proforma Invoices (for custom clearance purposes) through “Access System” for goods delivered to overseas suppliers/customers.
16. Input credit notes received from plant on refund of warranty parts and parts returned into system.
17. Assist on input customers’ receipt into systems.
18. Support service team on issuing picking note, delivery note etc during absence of staff.
19. Assist on booking of air ticket and hotel for engineers when requested.
20. Pantry and stationery replenishment.
21. Email monthly statement of account to customers.
22. Scan and save soft copy of customers’ invoices and purchase invoices to shared drive.
23. Requires hard copy filing.

Education & Skills:

1. Minimum SPM.
2. Good level of MS office skills.