Logistic Assistant

China Construction Yangtze River (Malaysia) Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading construction company is seeking a Document Control Officer to maintain and manage project documentation effectively. The role involves ensuring document accuracy, compliance, and providing support to both internal and external stakeholders. With opportunities for fresh graduates, this position offers a dynamic work environment while adhering to strict document control standards.

Benefits

Annual Leave

EPF

Health Insurance

Medical Leave

SOCSO

Qualifications

• Diploma in a relevant field is required.
• Fresh graduates are welcome to apply.
• Strong understanding of document control principles in construction.

Responsibilities

• Manage documents using the EDMS, ensuring accurate indexing and version control.
• Control document flow between internal teams and external stakeholders.
• Conduct regular audits to ensure compliance with document control procedures.

Skills

Attention to detail

Organizational skills

Communication in English

Communication in Bahasa Malaysia

Communication in Mandarin

Proficiency in document control software

Ability to work independently

Team collaboration

Education

Diploma in Information Management

Diploma in Construction Management

Related discipline

Job description

Job Responsibility

• Maintain and manage documents using the company's electronic document management system (EDMS), ensuring accurate indexing, version control, and accessibility for all project team members.
• Control the flow of documents between internal teams and external stakeholders, including clients, contractors, and consultants, ensuring timely distribution and receipt confirmation.
• Implement and enforce document control procedures and protocols in accordance with company standards and project requirements, conducting regular audits to ensure compliance.
• Prepare and maintain document control reports, including document status, distribution lists, and overdue documents, providing regular updates to project managers and stakeholders.
• Assist in the development and maintenance of the document control system, identifying areas for improvement and implementing solutions to enhance efficiency and accuracy.
• Provide training and support to project team members on document control procedures and the use of the EDMS, ensuring consistent application of best practices.
• Archive and retrieve documents as required, ensuring proper storage and disposal of obsolete documents in accordance with company policies and legal requirements.
  
  

Job Requirements

• Possess a minimum of a Diploma in a relevant field such as Information Management, Construction Management, or a related discipline.
• Exhibit proficiency in both written and verbal communication in English, Bahasa Malaysia, and Mandarin to effectively liaise with diverse stakeholders.
• Fresh graduate are welcome to apply
• Demonstrate exceptional attention to detail and organizational skills to accurately manage and maintain project documentation.
• Familiarity with document control software and systems, with a willingness to learn and adapt to new technologies.
• Ability to work independently and collaboratively within a team environment, adhering to strict deadlines and project requirements.
• Strong understanding of document control principles and procedures within the construction industry, ensuring compliance with company standards and regulatory requirements.
• Maintain confidentiality and security of sensitive project information, adhering to data protection policies and procedures.
  
  

Job Benefits

• Annual Leave
• EPF
• Health Insurance
• Medical Leave
• SOCSO