Logistic / Admin Executive (Mandarin Speaking)

Intco Malaysia; Port Klang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in renewable polystyrene solutions seeks an Administration Executive. The role covers logistics management, procurement strategies, and communication with Mandarin-speaking clients. This position offers a dynamic work environment and opportunities for personal development. Join us in transforming recycling industries for a sustainable future.

Benefits

Accommodation

Medical Panel Clinic

Birthday Voucher

Qualifications

• Proficiency in Mandarin for effective communication with clients.
• Experience in administration and procurement.
• Skilled in logistics management.

Responsibilities

• Manage customs declaration documents for imports.
• Facilitate communication with customs brokers.
• Coordinate vehicle and accommodation management.

Skills

Communication

Logistics Management

Procurement Strategy

Job description

Manage customs declaration documents for raw materials and finished goods;

Facilitate communication with customs brokers and oversee the arrival schedule for shipments, ensuring all import documentation is accurate and complete;

Maintaining accurate MRP records to ensure the internal team to follow up the delivery plan accordingly;

Monitor daily loading/unloading activities, coordinate container deliveries with fleets, and oversee the transfer of raw materials to and from warehouses, including applying for FORM-E and other necessary documentation;

Record and verify relevant costs, organizing invoices for the finance team;

Build and maintain strong relationships with suppliers, fleets, and freight forwarders;

Coordinate with fleets and warehouses to address on-site issues,

Organize relevant bills and resolve express delivery challenges;

Execute other ad-hoc tasks as assigned by management.

Admin Executive:

Design and implement cost-effective procurement strategies for canteen supplies.

Regularly introduce new menu items and enhance service quality to boost revenue.

Optimize operational efficiency by reducing average costs.

2. Vehicle Management:

Ensure timely updates of vehicle licenses and installation of GPS and dash cameras.

Coordinate transportation schedules for guests, employees, and warehouse needs.

Develop partnerships with third-party drivers, securing vendors with competitive rates.

3. Accommodation Management:

Arrange accommodation for workers, guests, and VIPs, including hostel and hotel stays.

Provide personal hygiene kits for dormitory residents.

Oversee room cleaning and check-out processes to maintain high standards.

4. Office Management:

Manage the procurement and distribution of administrative supplies.

Plan and organize events such as afternoon tea sessions, annual meetings, Chinese New Year celebrations, and company trips.

Source and develop relationships with 8 high-quality suppliers.

Lead and implement 20 internal office improvements as of October.

5. Security Management:

Develop and oversee security staff schedules, ensuring proper coverage and staff management.

Establish and train an in-house security team, replacing outsourced services and conducting daily morning briefings.

6. Guest and Customer Coordination:

Host and coordinate visits for guests from China, ensuring seamless communication and exceptional hospitality.

Assist with customer visits by managing schedules, travel logistics, and other arrangements.

7. Other ad-hoc tasks arranged by the management.

Requirement:

Should have proficiency in Mandarin to effectively communicate with Mandarin speaking clients

Working Hours:
Mon - Fri 08:00-17:00, Alternate Sat 08:00- 14:00

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

How many years' experience do you have as an Administration Executive? Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How would you rate your Mandarin language skills? How many years' experience do you have as a Logistics Executive?

Manufacturing, Transport & Logistics 101-1,000 employees

INTCO is a global leading manufacturer and provider of total solutions for renewable polystyrene (PS) foam plastics. In the past 17 years, we are committed to the efficient collection, high-tech regeneration, and green application of renewable polystyrene to high-tech polystyrene pellets and eco-friendly polystyrene moulding for home decoration use.

With the world’s leading automatic equipment and high technologies, INTCO collects, regenerates and reuses over 50,000 tons of renewable polystyrene foams every year from worldwide saving 2 million trees and 150,000 tons of oil a year. This innovation and concept of transforming the “White Pollutions” into high-tech pellets and fine wall decor products have been awarded by many national governments and worldwide environmental associations.

In the early of June 2017, INTCO decided to invest and established a PS recycling plant in Malaysia. With just a few months the factory begin it’s operation during the end of March 2018 and currently having 12 production line with production capacity of 140 tons of plastic pellets a day. Besides continuous expansion of our polystyrene recycling business, we had also started the polyethylene terephthalate (PET) recycling project in Malaysia, setting up a new plant and diversifying our recycling capability.

Believing in the bright future and demand of proper recycling industries, we welcome you to join us and seek for development together!

INTCO is a global leading manufacturer and provider of total solutions for renewable polystyrene (PS) foam plastics. In the past 17 years, we are committed to the efficient collection, high-tech regeneration, and green application of renewable polystyrene to high-tech polystyrene pellets and eco-friendly polystyrene moulding for home decoration use.

With the world’s leading automatic equipment and high technologies, INTCO collects, regenerates and reuses over 50,000 tons of renewable polystyrene foams every year from worldwide saving 2 million trees and 150,000 tons of oil a year. This innovation and concept of transforming the “White Pollutions” into high-tech pellets and fine wall decor products have been awarded by many national governments and worldwide environmental associations.

In the early of June 2017, INTCO decided to invest and established a PS recycling plant in Malaysia. With just a few months the factory begin it’s operation during the end of March 2018 and currently having 12 production line with production capacity of 140 tons of plastic pellets a day. Besides continuous expansion of our polystyrene recycling business, we had also started the polyethylene terephthalate (PET) recycling project in Malaysia, setting up a new plant and diversifying our recycling capability.

Believing in the bright future and demand of proper recycling industries, we welcome you to join us and seek for development together!

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Perks and benefits Accommodation, Medical Panel Clinic, Birthday Vouc

What can I earn as an Administration Executive