Legal Assistant & System Administrator

B Braun; George Town; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to provide high-level administrative support to executives. This role involves managing schedules, facilitating communication, and handling confidential information. The ideal candidate will have a Bachelor's degree in Business Administration and 3-5 years of experience in executive support. Join a dynamic global organization committed to improving healthcare, where your skills will contribute to impactful projects and help streamline operations within a collaborative environment.

Qualifications

• 3-5 years of experience in an executive support role.
• Proficiency in Microsoft Office and automation tools.

Responsibilities

• Provide high-level secretarial and administrative support.
• Manage executive's appointments and schedules efficiently.

Skills

Project Coordination

Stakeholder Communication

Confidential Information Handling

Microsoft Office Suite

Time Management

Education

Bachelor's Degree in Business Administration

Tools

Automation Tools

Scheduling Tools

Project Management Tools

Job description

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Provide high-level secretarial and administrative support for one or more of the organisation's executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organisation's operations, procedures, and people.

Manage the executive's appointments and schedules and make travel arrangements to optimize their time. Gather, compile, verify, and analyse information for the executive to use in documents such as memos, letters, reports, speeches, presentations, and news releases. Facilitate smooth communication between the executive and other executives, managers, employees, and external parties such as media, customers, and the public.

May have access to the executive's email accounts to schedule appointments and handle routine enquiries from internal or external sources.

Handle confidential information and maintain the security of the executive's records and files.

Maintain the office and accounting records; monitor, review, and approve expenditures to ensure activities stay within budgets.

Perform other administrative tasks using independent judgement and discretion. Plan, organize, and schedule your workload to complete activities accurately and on time.

These activities may include preparing documents and presentation materials; screening and responding to correspondence, inquiries, and calls; drafting letters and releases; arranging meetings; taking and distributing minutes.

The listed job functions are not exhaustive and may include other responsibilities as assigned by the Supervisor.

Job Requirements:

Bachelor's Degree, preferably in business administration.

At least 3-5 years of experience in an executive support role.

Proficiency with automation tools and software to streamline tasks.

Proven project coordination skills and schedule management.

Strong communication skills, with experience in stakeholder coordination.

Intermediate proficiency in Microsoft Office Suite and familiarity with scheduling or project management tools.

Experience working with regional or multinational teams is a plus.

Experience in meeting coordination, both internal and external.

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Your application will include questions about your right to work in Malaysia, expected salary, experience as an Administration Executive, and familiarity with Microsoft Office products.

B. Braun Medical Industries Sdn Bhd (BMI) is a subsidiary of B. Braun Melsungen AG, Germany, established in 1972, and is one of the largest manufacturers of Medical and Pharmaceutical products in Malaysia and the region, with over 7,500 employees.

Join a dynamic global organisation or a German family business. B. Braun has been operating for over 180 years, with a presence in 64 countries and over 60,000 experts. Share your expertise and be part of our mission to improve healthcare.

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