Legal Administrator

About The Role

We are seeking a dedicated and meticulous Legal Clerk to manage and oversee legal and banking documentation processes. The role involves handling loan securitization matters, ensuring compliance with legal requirements, and providing administrative support for seamless office operations. If you have experience in conveyancing or the legal sector and are detail-oriented with excellent organizational skills, this role is an excellent opportunity to contribute to a dynamic team.

Key Responsibilities

In this role, you will be expected to:

1. Handle and complete banking documentation and loan securitisation matters (such as Adjudication for Stamp Duty, Perfection of Charge, Deed of Assignment, Discharge of Charge, Deed of Receipt & Reassignment, and Caveats) from initial stage until completion.
2. Manage and monitor progress of files, meeting required deadlines.
3. Peruse and review all legal and corporate documents carefully and meticulously to ensure that all documents are accurate, completed, in order, and in compliance.
4. Assist in daily administrative tasks, including file safekeeping, maintaining proper file inventories, preparation of status reports, and implementing processes or systems for good management and organization.
5. Follow up on operational matters and ensure all actions have been taken and completed by related parties.
6. Assist in managing the day-to-day operations of the office by providing support in all administrative works given.
7. Undertake various special assignments, ad-hoc functions, and related duties as required.

Key Qualifications & Requirements

We are looking for someone who has:

1. Diploma or SPM.
2. At least 3 years of relevant working experience is required – preferably someone specialising in conveyancing.
3. Experience working in the legal sector is an added advantage.
4. Willingness to learn.
5. Keen attention to detail and meticulousness.
6. Excellent time management, organisational, and administration skills.
7. Proficiency in Microsoft Word and Excel.
8. A high level of professionalism and the ability to handle confidential information with utmost discretion.
9. Independence, resourcefulness, and common sense.
10. Able to adapt and work in a fast-paced environment, under pressure, and meet deadlines.
11. Good command of both spoken and written English and Bahasa Malaysia; Mandarin is an added advantage.
12. Good communication and interpersonal skills.