Legal Administrative Executive Assistant

Ernst & Young Advisory Services Sdn Bhd; Kuala Lumpur; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a Legal Administrative Executive Assistant to support their legal team. This role involves managing administrative tasks, coordinating communication between lawyers and stakeholders, and maintaining legal documents. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. Join a dynamic organization that values innovation and teamwork, while providing a flexible and inclusive work environment. This opportunity is perfect for those ready to take on diverse responsibilities and shape their future with confidence.

Benefits

Flexible Environment

Diverse and Inclusive Culture

World-Class Experiences

Qualifications

• Minimum 3 years of experience in legal support or administration.
• Strong organizational and communication skills are essential.

Responsibilities

• Coordinate administrative tasks for the legal team to ensure efficiency.
• Manage invoices and act as liaison between stakeholders.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Microsoft Office Suite

SharePoint

Education

Diploma or Bachelor's Degree

Tools

Microsoft Office Suite

SharePoint

Job description

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Legal Administrative Executive Assistant

Other locations: Primary Location Only

Date: Apr 14, 2025

Requisition ID: 1575821

At EY, we’re all in to shape your future with confidence.

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world.

Join our Core Business Services (CBS) team to support essential business enablement functions that keep our organization running smoothly. As a CBS professional, you will work across teams to provide the knowledge, resources, and tools that help EY deliver exceptional service to our clients, win in the marketplace, and support EY’s growth and profitability. Major teams within CBS include Legal, Finance, Technology, Talent, Marketing and Communications, Business Development, and Risk Management.

The opportunity

We offer a broad scope of engagements, mentoring, and formal learning to develop your career. We focus on developing outstanding leaders who deliver on our promises to stakeholders and play a role in building a better working world for our people, clients, and communities. Join us to experience the exceptional EY journey that lasts a lifetime.

Your key responsibilities

The Legal Administrative Executive Assistant will support our legal team by coordinating administrative tasks to ensure operational efficiency. Responsibilities include:

• Managing and processing invoices related to legal services, ensuring accuracy and timely submission.
• Acting as the liaison between lawyers and internal/external stakeholders for seamless communication.
• Developing and maintaining appointment letter templates and legal documents.
• Scheduling and coordinating meetings, including securing room bookings and confirming participant availability, especially for data breach discussions.
• Assisting in preparing and coordinating reports as directed by the Legal Director.
• Managing the setup and administration of the GCO SharePoint for the legal team.
• Organizing, maintaining, and securing legal files and documents, both physical and digital.
• Updating the corporate entity database to ensure accuracy.
• Managing approvals via EY systems before appointing service providers.

Skills and attributes for success

• Strong organizational skills
• Drive to excel professionally and motivate others
• Excellent written and verbal communication skills
• Dedicated, innovative, resourceful, team-oriented, and able to work under pressure
• Proactive problem-solving approach
• Ability to foster an efficient, innovative, and collaborative work environment
• Proficiency in Microsoft Office Suite and familiarity with SharePoint

To qualify for the role you must have

• At least a Diploma or Bachelor's degree with a minimum of 3 years relevant experience in legal support or administration

What we look for

Motivated individuals with excellent problem-solving skills, the ability to prioritize in a rapidly changing industry, and strong people management skills. A confident leader passionate about making a difference in a dynamic organization. Ready to take on diverse responsibilities? This role is for you.

What we offer you

We provide future-focused skills, world-class experiences, a flexible environment, and a diverse, inclusive culture of globally connected teams. Learn more about our offerings.

Are you ready to shape your future with confidence? Apply today.

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EY | Building a better working world

EY creates value for clients, society, and the planet, building trust in capital markets. Using data, AI, and advanced technology, EY teams help clients shape the future and address pressing issues.

Our services span assurance, consulting, tax, strategy, and transactions, across more than 150 countries and territories.

EY refers to the global organization and its member firms, each a separate legal entity. EY Global Limited, a UK company, does not provide client services.