Legal Administrative Executive Assistant

EY; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

Join a leading company as a Legal Administrative Executive Assistant, where you will support the legal function by managing invoices, coordinating meetings, and maintaining legal documents. This role requires strong organizational and communication skills, along with a proactive approach to problem-solving. You will play a critical role in ensuring the efficiency of the legal team's operations and contribute to building a better working world.

Qualifications

• Minimum 3 years of relevant experience in legal support or administration role.

Responsibilities

• Manage and process invoices related to legal services.
• Schedule and coordinate meetings, focusing on data breach discussions.
• Organize and maintain legal files and documents.

Skills

Organizational skills

Communication

Problem-solving

Team player

Education

Diploma/Bachelor’s degree

Tools

Microsoft Office Suite

SharePoint

Job description

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Legal Administrative Executive Assistant

Other locations: Primary Location Only

Date: Apr 14, 2025

Requisition ID: 1575821

At EY, we’re all in to shape your future with confidence.

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world.

Join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. Major teams within CBS include Legal, Finance, Technology, Talent Team, Brand Marketing and Communications, Business Development and Risk Management.

The opportunity

With so many offerings, you have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime

Your key responsibilities

The Legal Administrative Executive Assistant will support our legal function. This role involves coordinating various administrative tasks to ensure the efficiency of the legal team’s operation. Your responsibilities include:

• Manage and process invoices related to legal services, ensuring accuracy and timely submission.
• Act as the bridge between lawyers and internal/external stakeholders to ensure seamless communication and collaboration.
• Develop and maintain appointment letter templates and other legal documents as required.
• Schedule and coordinate meetings, including securing meeting room bookings and confirming participant availability, with a focus on data breach discussions.
• Assist in the preparation and coordination of reports as advised by the Legal Director, ensuring all necessary information is gathered and presented accurately.
• Collaborate the setup and management of the GCO SharePoint, ensuring it meets the needs of the legal team and is user-friendly.
• Organize, maintain, and ensure the security of legal files and documents, both physical and digital, to support the legal team's operations.
• Maintain and update the corporate entity database, by ensuring all information is accurate and current.
• Manage approval via EY system before the appointment of service providers

Skills and attributes for success

• Strong organizational skills
• Drive to excel professionally, and to guide and motivate others
• Good written and verbal communication skills
• Dedicated, innovative, resourceful, team player and able to work under pressure
• Proactive approach to problem-solving
• Foster an efficient, innovative and team-oriented work environment
• Proficiency in Microsoft Office Suite and familiarity with SharePoint.

To qualify for the role you must have

• At least Diploma/Bachelor’s degree with minimum 3 years of relevant experience in legal support or administration role.

What we look for

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you’ll be a confident leader equipped with strong people management skills and a genuine passion to make things happen in a dynamic organization. If you’re ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference, this role is for you.

What we offer you

At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .

Are you ready to shape your future with confidence? Apply today.

To help create the best experience during the recruitment process, please describe any disability-related adjustments or accommodations you may need.

EY | Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients.

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