Legal Admin Assistant (6 Months Contract)

Coway; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

An established industry player is seeking a proactive Legal Administrator to manage rental agreements and contracts. This role involves monitoring emails, preparing legal documents, and ensuring accurate record-keeping. The ideal candidate will possess strong organizational skills, be detail-oriented, and have proficiency in Microsoft Office. Join a dynamic team where your contributions will enhance operational efficiency and support essential administrative functions. If you are a fresh graduate or have prior experience in administrative roles, this opportunity is perfect for you to grow and make a difference in a supportive environment.

Qualifications

• Minimum SPM or higher education in relevant fields is preferred.
• Experience in document management or administrative roles is a plus.

Responsibilities

• Monitor rental agreements and manage group emails effectively.
• Prepare and maintain rental contracts and company secretarial records.

Skills

Communication Skills

Organizational Skills

Detail-oriented

Self-motivated

Team Player

Education

SPM

Diploma in Administrative Work

Degree in Business Administration

Certification in Law

Tools

Microsoft Office

Job description

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Responsibilities:

• Monitor and take necessary action for ‘Rental Agreement’ group email
• Review SST (i.e. Government Letter of Offer to Rent our Product)
• Prepare Rental Contract Drafts (Coway Template)
• Create and forwarding Renewal Notice
• Update and maintain records for rental contracts and secretarial matters
• Process Company Secretarial Requests
• Attend to Stamping of Rental Contracts
• Attend to invoices and payments to service providers (i.e. Solicitors and Company Secretary)
• Attend to company secretarial matters
• In charge of petty cash

Job Requirements:

• Minimum SPM, Diploma, Degree, or certification in Administrative Work, Business Administration, Law, or a related field is an advantage
• Previous experience in document management, record-keeping, or administrative roles is an advantage.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Good communication skills, both written and verbal, in English and Malay.
• Strong organizational and record-keeping skills.
• Detail-oriented with a focus on accuracy.
• Fast learner with the ability to adapt to new tasks quickly.
• Responsible, reliable, and able to handle sensitive information.
• Self-motivated and able to work with minimal supervision.
• Team player with good interpersonal skills.

How do your skills match this job?

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Legal Administrator?
• How would you rate your English language skills?
• How much notice are you required to give your current employer?