Leasing Administration Specialist-Malaysia, Ikano Centres

IKEA; Petaling Jaya; On-site; MYR 36,000 - 60,000; Full time

Job summary

IKEA is seeking a Leasing Administration Specialist to optimize leasing processes across Ikano Centres. The ideal candidate will support lease administration, maintain data integrity, and ensure compliance with internal procedures. Responsibilities include executing lease agreements, monitoring workflows, and generating reports, with a focus on accuracy and efficiency.

Qualifications

• 2-3 years of experience in leasing administration or a related field.
• Fluency in English and Bahasa Malaysia.
• Experience in retail or commercial property management.

Responsibilities

• Support information flow to align lease administration processes.
• Ensure timely execution of lease agreements and related documentation.
• Maintain lease-related data accuracy in the ICMS.

Skills

Attention to detail

Organizational skills

Communication

Problem-solving

Education

Bachelor's degree in Business Administration

Bachelor's degree in Real Estate

Tools

Lease management software

Microsoft Office Suite

Job description

About Ikano Centres

Our portfolio of shopping centres are the hearts and hubs of our communities, creating a better everyday life for the 100 million visitors who visit us every year.

Together with our IKEA stores, we create meeting places for friends and families to have a safe and fun day out. We also develop land and invest in residential, office and other types of real estate to create vibrant destinations where people can live, work and play. With strong ambitions to grow our portfolio, we currently operate five meeting places in Malaysia and Thailand. These include IPC and MyTOWN in Kuala Lumpur, Toppen in Johor Bahru, the first phase of Klippa in Batu Kawan, and Megabangna in Bangkok. We are part of Ikano Retail, one of 12 IKEA franchisees and the only one owned by the family of Ingvar Kamprad, who founded IKEA in 1943. To learn more, visit our Ikano Centres website or LinkedIn page.

Job Description

Purpose of the role

Supporting and driving efficient leasing administration processes across Ikano Centres. This role focuses on coordinating accurate information flow, maintaining data integrity, and ensuring compliance with internal policies and procedures. The Leasing Administration Specialist works closely with Ikano Centres Lease Group and Centre Management teams to uphold high standards in lease administration and operational excellence.

Responsibilities of the role

• Support a structured information flow to align all lease administration related processes, contributing to team efficiency and alignment.
• Ensure timely and accurate execution of lease agreements and related documentation, including stamping and deposit payments.
• Monitor and enhance process efficiency through regular analysis of lease administration and tenant operations workflows.
• Maintain and update lease-related data in the Ikano Centre Management System (ICMS) and other relevant databases, ensuring accuracy and data integrity; act as a superuser for the ICMS system.
• Generate and support management reports, ensuring the availability of high-quality data to support analytics and decision-making.
• Ensure compliance with internal Standard Operating Procedures (SOPs) and governance requirements for all tenancy matters.
• Review and provide comments on legal documents when required, ensuring alignment with company policies.
• Liaise and coordinate with tenants to support smooth lease process execution.
• Assist in coordinating events and initiatives driven by the Commercial Function.
  
  

Qualifications

• 2-3 years of experience in leasing administration or a related field
• Bachelor's degree in Business Administration, Real Estate, or a related field (preferred)
• Proficiency in lease management software and Microsoft Office Suite
• Strong attention to detail and excellent organizational skills
• Outstanding written and verbal communication abilities
• Experience in retail or commercial property management
• Understanding of retail leasing practices and industry trends
• Ability to work efficiently in a fast-paced environment
• Strong problem-solving skills and proactive approach to work
• Excellent interpersonal skills and ability to work collaboratively in a team
• Fluency in English and Bahasa Malaysia (additional languages are a plus)
  
  

Additional Information

Please apply by 1st August 2025