Lead I - Procurement

UST; Bayan Lepas; On-site; MYR 60,000 - 80,000; Full time

Job summary

A global procurement firm in Malaysia is looking for a candidate adept in negotiation and vendor management to enhance its purchase processes. The role demands overseeing purchase requests, improving vendor relations, and achieving cost savings, with strong adherence to timelines and processes. The ideal candidate will have substantial knowledge of procurement systems and excellent communication skills.

Responsibilities

• Monitor team performance and provide support for timely transactions.
• Increase vendor database and achieve cost savings.
• Conduct training on PR-PO processes.
• Negotiate with vendors to secure the best deals.
• Manage queries and responses promptly.

Skills

Excellent Negotiation skill

Excellent communication

Closing the deals within the deadline

Time management

Collaborative

Education

Knowledge on Purchase Policy and Process

Understanding of procurement system

Knowledge of business and functional aspects

Vendor Selection Process knowledge

Vendor management expertise

Job description

Role Description

Role Proficiency:

Capability for monitoring the team performance and provide support to the team for closing the transactions on time and allocation of work to the team. rnWork with the team for increasing the vendor data base and support the team to bring cost savings for the organization. PR-PO process awareness training to internal stake holders and able to contribute well on Purchase Process automation and process improvement.

Outcomes

• Allocation of Approved Purchase Request to the respective buyers.
• Monitoring the team members.
• Providing guidance and support to the team constantly.
• Through awareness on PR-PO Process.
• Increasing Vendor data base.
• Email management.
• Interacting with internal customers in a continuous manner.
• Interacting with external vendors / suppliers for getting quotes for finalising the vendor.
• Negotiations with all vendors for getting best deal for the organization.
• Obtaining approval from Purchase committee / information based on value of transaction.
• Purchase Orders are issued on time.
• Submission of time sheet.
  
  

Measures Of Outcomes

• As per the schedule – Daily.
• As per the committed deadline.
• SLA Adherence strictly for approving Purchase Orders.
• Process Adherence strictly.
• Cost Savings on Vendor negotiation between 8-12%.
• Prior approvals from Purchase committee for high value transactions.
• Expected deliverables.
• Within the stipulated SLA mentioned in the Policy.
• As per the Policy and Process guidelines.
  
  

Teamwork

Outputs Expected:

• Work under supervision of Global Purchase Head as and when required.
  
  

Policies & Processes

• Improvement on policies and process compliance.
  
  

Confidentiality

• Maintain confidentiality of all transactions.
  
  

Query Response & Resolution

• Response and Resolve queries daily and on time.
  
  

Stakeholder Management

• Internal customers management.
• External vendors suppliers and contractor’s management.
  
  

Skill Examples

• Excellent Negotiation skill
• Excellent communication.
• Closing the deals within the deadline.
• Time management
• Collaborative
  
  

Knowledge Examples

• Thorough knowledge on Purchase Policy and Process.
• Conversant with procurement system.
• Having better knowledge of the business and functional aspects of the process.
• Vendor Selection Process thoroughly.
• Very good knowledge on Vendor management.
• System perspective when implementing new programs and process.
• Conversant with Vendor negotiation process.
  

Additional Comments

• Identify and resolve supply chain issues that may impact materials availability or delivery timelines.
• Work closely with suppliers to ensure timely delivery of materials and products to meet products build schedule.
• Identify long lead time material manufacturer list based on past data analysis.
• Driving the cost down initiative as one of your key performance indicators.
• Manage and control excess materials with CM/ODM by the end of every build phase.
• Support for excess materials transfer activities between CM/ODM after project complete.
• Continuously monitor market and industry trends to identify potential risks or opportunities in the supply chain.
• Assist in CM/ODM selection RFQ phase on BOM components quote activity including LOA support.
• Recommend process improvements and automation to increase efficiency and reduce costs.
• Act as the primary point of contact for vendors or suppliers.
• Facilitate arrangements and capture meeting minutes for vendors or supplier’s visit.
• Raise material and build PR & PO for CM/ODM.
  
  

Skills

Vendor Management,Sla Management,Costing