Lead Document Controller

Petrofac; Pasir Gudang; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading service provider in the energy industry, Petrofac is seeking a Lead Document Controller in Malaysia. This role involves managing document control systems, ensuring accuracy in documentation processes, and liaising with vendors and project teams. Candidates should have a Bachelor’s degree or technical diploma along with extensive experience in EPC projects.

Qualifications

• Minimum of 15 years of experience as a document controller in EPC projects.
• Proven ability in setting up document control systems.

Responsibilities

• Establish and coordinate schedules for document tracking and updates.
• Set up document control systems and ensure data accuracy.
• Maintain records and follow up on document submissions from vendors.

Skills

Document Control

Database Management

Quality Assurance

Education

Bachelor’s degree or 3-year technical diploma

Job description

Petrofac is currently looking to recruit a Lead Document Controller to be based in Malaysia

What we do

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage, and maintain infrastructure for the energy industries. Our comprehensive and tailored service offering covers each stage of the project life cycle and a variety of commercial models, giving our clients the flexibility they need.

Lead Document Controller

Primary Duties

1. Establish and coordinate schedules for creating databases to track all technical and non-technical documents, providing regular status updates. Receive technical drawings from discipline engineers, ensure revision accuracy, and issue to clients, vendors, and third parties.
2. Set up the document control system for head office, site, and engineering support centers. Prepare project document control procedures and ensure data accuracy in Petrocept and Documentum.
3. Distribute copies of transmittals within the project team and site as per the distribution matrix. Log reviewed documents from clients, assign approval codes in TDR, and transfer approvals internally.
4. Interface with vendors to obtain descriptions for the Vendor Document Register, maintain files for purchase orders, and distribute vendor documents for review.
5. Send vendor documents to clients for review upon request, communicate comments received from clients to vendors.
6. Liaise with vendors to expedite timely submission of documents as per the VDR.
7. Maintain records of shipping notifications and follow up with vendors for final documents of purchase orders.
8. Prepare project dossiers reflecting all compiled documents upon contract completion.
9. Respond to daily queries regarding document status from disciplines and projects.
10. Verify if MRB and Operating Maintenance Manuals conform to quality standards in coordination with QA/QC teams. Maintain a list of quality test plans.
11. Perform other related duties supporting the department as needed.

Minimum Requirements

1. Bachelor’s degree or a 3-year technical diploma with a minimum of 15 years of related experience as a document controller on EPC projects.