Junior Secretary/Secretary

UMR Strategic Sdn Bhd; Subang Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A corporate services firm in Subang Jaya is seeking a Personal Assistant to support the Managing Director with administrative duties, customer relationships, and confidential matters. The ideal candidate should possess a relevant diploma or degree, have at least 1 year of experience, and be proficient in English and Mandarin. This role offers benefits including yearly increments and company outings, and requires a candidate who can start immediately.

Benefits

Yearly increment + performance bonus

Company trips + team outings

On-the-job coaching & continuous mentorship

Qualifications

• Minimum 1 year of working experience.
• Fluency in spoken and written English and Mandarin; Bahasa Malaysia is a plus.
• Able to work independently and maintain confidentiality.

Responsibilities

• Attend internal and external meetings and take minutes.
• Identify and manage accounts, providing high-quality service.
• Manage meeting schedules and handle confidential matters.

Skills

Organizational skills

Administrative skills

Writing skills

Communication skills

Interpersonal skills

Resourcefulness

Confidentiality

Education

Diploma/Degree in Secretarial Studies, Business Administration, Hospitality Management

Tools

Microsoft Office

Excel

PowerPoint

Job description

Job Responsibility

• To attend internal and external meetings with Managing Director, take minutes and establish proper follow-up on duties/activities decided in the meeting.
• To identify, manage and secure existing and new accounts and continue to maintain a high quality of service.
• To establish professional customer relationships.
• To provide outstanding customer service through understanding, meeting and exceeding customerâs expectation.
• To attend all private secretarial duties, administrative, confidential matters, and Managing Directorâs personal matters.
• To manage meeting schedules, correspondences, reports, call screening, filing, travel arrangements, handling private and confidential matters.
• To follow-up and report to Personal Assistant/Managing Director on urgent matters.
• Able to maintain strict confidentiality and interact professionally with all levels of management and staff.
• To assist in any other ad hoc tasks within and other departments that are assigned by the Personal Assistant/Managing Director.
  
  

Job Requirements

• Possess at least Diploma/Degree in Secretarial Studies, Business Administration, Hospitality Management, or equivalent
• Minimum 1 year of working experience
• Possess good organizational, administrative, and writing skills
• Fluent in spoken and written English and Mandarin to effectively communicate with our diverse client base and stakeholders; fluency in Bahasa Malaysia is a plus
• Good communication and interpersonal skills
• Resourceful and able to work independently with great initiative and a high level of confidentiality and trust
• Able to perform in a high-pressure environment to meet tight deadlines
• Proficient in Microsoft Office, Excel, and PowerPoint
• Must be willing to travel
• 5-days work week
• Able to start immediately would be an advantage
  
  

Job Benefits

• Yearly increment + performance bonuse
• Company trips + team outings
• On-the-job coaching & continuous mentor