Junior Purchasing Executive

Kossan Rubber Industries Bhd.; Selangor; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading company in the rubber industry is seeking a proactive Junior Purchasing Executive to join their Purchasing team. This role involves managing the procurement process, nurturing vendor relationships, and ensuring efficient supply chain operations. The ideal candidate will possess strong analytical and negotiation skills, with a focus on cost-effective purchasing strategies.

Qualifications

• 1-2 years of relevant experience in purchasing or procurement preferred.
• Strong organizational and multitasking skills.
• High level of accuracy and attention to detail.

Responsibilities

• Manage the full procurement cycle including sourcing and supplier selection.
• Establish and maintain vendor relationships.
• Prepare procurement reports and cost analyses.

Skills

Negotiation

Coordination

Analytical skills

Problem-solving

Communication

Education

Diploma or Degree in Business Administration

Diploma or Degree in Purchasing

Diploma or Degree in Procurement Supply Chain Management

Tools

Microsoft Office

Procurement system

Job description

We are seeking a proactive and detail-oriented Junior Purchasing Executive to join our dynamic Purchasing team. This role plays a vital part in managing the end-to-end procurement process, nurturing vendor relationships and ensuring the timely, cost-effective acquisition of goods and services. The ideal candidate is analytical, resourceful and possesses strong negotiation and coordination skills to support the company’s supply chain efficiency.

Key Responsibilities

• Manage the full procurement cycle, including purchase requisitions, sourcing suppliers, obtaining quotations, negotiating pricing, supplier selection, issuing purchase orders and tracking deliveries.
• Establish and maintain strong, professional relationships with vendors to ensure reliable supply, resolve issues and assess performance.
• Collaborate with inventory and warehouse teams to monitor stock levels and plan timely procurement to prevent shortages or overstocking.
• Maintain accurate and up-to-date records of procurement activities, contracts and supplier information.
• Verify deliveries against purchase orders and ensure invoices reflect agreed pricing and quantities, promptly resolve any discrepancies.
• Identify cost-saving opportunities, including better pricing, bulk purchases and favorable payment terms.
• Oversee import shipments and coordinate with freight forwarders to ensure smooth logistics.
• Work closely with shipping and receiving teams to guarantee the timely and accurate receipt of goods.
• Ensure all procurement activities comply with internal policies, quality standards and regulatory requirements.
• Prepare and present procurement reports, cost analyses and supplier evaluations to the management.
• Collaborate with finance, operations, and production departments to align purchasing strategies with business objectives.
• Perform other duties and special assignments as delegated by management.

Job Requirements

• Diploma or Degree in Business Administration, Purchasing, Procurement Supply Chain Management, or a related field.
• At least 1–2 years of relevant experience in purchasing, procurement or supply chain management is preferred.
• Strong organizational, planning, and multitasking skills with the ability to prioritize effectively.
• Excellent communication and interpersonal skills, with confidence in engaging with suppliers and internal teams.
• Proficiency in Microsoft Office, especially Excel; experience with a procurement system is an added advantage.
• High level of accuracy, attention to detail and diligence in documentation.
• Strong problem-solving skills and a proactive approach to overcoming challenges and managing supplier issues.