Junior Officer - Purchasing

Ranbaxy Malaysia; Kota Sarang Semut; On-site; MYR 100,000 - 150,000; Full time

Job summary

An established industry player in the pharmaceutical sector is seeking a diligent Purchasing Officer to manage procurement processes and ensure timely delivery of materials. This role involves liaising with vendors, analyzing quotations, and coordinating with finance for payment processing. Join a dynamic team dedicated to producing quality, affordable medicines and contribute to the success of a top-ranked pharmaceutical company in Malaysia. If you have a keen eye for detail and a passion for procurement, this opportunity is perfect for you.

Qualifications

• Experience in managing purchase orders and vendor relations.
• Strong analytical skills for comparing quotations and payment terms.

Responsibilities

• Manage purchase orders and liaise with vendors on pricing and delivery.
• Compile and inspect invoices for payment processing.

Skills

Invoicing Experience

Vendor Management

Analytical Skills

Communication Skills

Education

Bachelor's Degree in Business Administration

Diploma in Procurement

Job description

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1. Initial purchase order for indirect materials, chemicals, capex for machinery, assets, and engineering/production accessories, and monitoring the availability of deliveries.
2. Checking availability and confirming orders with vendors regarding price, analyzing quotations, payment terms, quality, and delivery dates.
3. Liaising with relevant departments on all matters related to purchase orders, delivery orders, and invoices.
4. Compiling invoices with initials from the concerned Department Head and GRN raised, then couriering to KL finance for payment.
5. Following up with KL finance for advance payments and overdue payments.
6. Inspecting invoices and troubleshooting with finance regarding incorrect payments and duplicate billings.
7. Issuing additional forms/PI as per requests from production & IPQA.
8. Sourcing engineering parts and accessories for better comparison in terms of price, payment terms, and lead time.
9. Following up on GRN status and updating invoice lists for finance to process payments.
10. Counter-checking amounts of Purchase Requisitions/Purchase Orders against the monthly budget expenses limit.

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Your application will include the following questions:

• Do you have previous invoicing experience?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have in a Purchasing role?

Pharmaceuticals, Biotechnology & Medical 101-1,000 employees

Ranbaxy (Malaysia) Sdn. Bhd., a SUN PHARMA company, is an international pharmaceutical company producing a wide range of quality, affordable generic medicines. In Malaysia, we are ranked among the Top 10 pharmaceutical companies. We have a strong sales and marketing team and enjoy significant brand recognition among doctors, hospitals, and retail pharmacies.

We have a manufacturing unit in Sungai Petani, Kedah. This unit manufactures Oral Dosage Forms (tablets, capsules, dry syrups) and has the approval of the Ministry of Health. It has an independent Quality Unit to ensure the safety, identity, strength, purity, and quality of the products. The unit also has a Technology Development Laboratory equipped with smaller capacity manufacturing equipment to consistently deliver products with the intended quality attributes.

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