Junior HR & Admin Executive

Movon Sdn. Bhd.; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia seeks a Human Resources and Administration Executive to assist with property management, HR processes, and office administration. The candidate will play a crucial role in ensuring smooth operations within the team, handling inquiries, and maintaining employee records. Required qualifications include a diploma and proficiency in multiple languages. This position offers a dynamic work environment and opportunities for growth.

Benefits

Birthday Leave

Staff Purchase

Transport Allowance

Qualifications

• Fresh graduate or 1-year experience in related field.
• Must be proficient in English and Bahasa Malaysia; Mandarin is a plus.
• Must handle sensitive documents accurately.

Responsibilities

• Assist with HR processes, including recruitment and HR admin tasks.
• Coordinate recruitment activities, new employee onboarding and offboarding.
• Maintain and update employee files and attendance data.

Skills

Time management

Multi-tasking

Communication

Education

Diploma or above

Tools

Microsoft Office (Excel)

Job description

Benefits : Birthday Leave , Staff Purchase and Transport Allowance etc

Property Management:
• Assist with property maintenance and repairs, including coordinating with contractors and
vendors.
• Serve as a point of contact for tenants and property owners, handling inquiries and
resolving issues promptly.
• Assist with lease administration, including drafting and reviewing lease agreements and
ensuring compliance with lease terms.
• Coordinate property inspections, repairs, and maintenance services to identify areas of
improvement and ensure property standards are upheld
• Monitor business license to ensure all license are updated on time
• Monitor closely and arrange payment of rental and utilities bills in a timely and accurate
manner.
• Monitor sub-tenant’s rental and utilities bills are collected and liaise with Finance
Department for bill issuing.
• Able to travel as needed to involve in property site seeing, inspection, and product
display arrangement.
• To standardize the decoration of festive season across all property.

• Others ad-hoc related to PM team as assigned

Human Resources Administration:
• Assist in HR processes, including recruitment and HR admin task to ensuring there are executed in a timely and accurate manner.
• Coordinate recruitment activities, including posting job openings, manage the new
employee onboarding & Offboarding process, including orientation, documentation, and
introduction to company policies, issuance of letters, etc.
• Monitor and maintain employee leave records and attendance data, ensuring accuracy.
• Maintain and update employee files, ensuring all documents are accurate, complete, and
compliant with company policies.
• Help coordinate and prepare HR-related materials for internal events or employee
initiatives.
• Respond to employee inquiries related to HR policies, attendance, and benefits.

Office Administration:
• Ensure the office environment is clean, organized, and well-maintained by supervising
office cleaners and replenishing office supplies.
• Keep track of office maintenance and supplies inventory, ensuring they are reordered in
a timely manner.
• Maintain and update asset records, including asset tagging and proper disposal records.
• Support the management of company assets, ensuring accurate documentation of
acquisition, maintenance, and disposal.
• Others ad-hoc as assigned by superior.

Above job scope will be handled by 3 pax of HR Admin staff.

Job Requirements:

Candidate must possess at least Diploma / above.

We welcome candidates who possess the ability to speak and write in English and Bahasa Malaysia, with proficiency in Mandarin (optional) being a valuable asset.

Fresh Graduate or 1 year experience in related field.

Intermediate knowledge of Microsoft office (Excel) , time management skill, multi-tasking skill.

Ability to prioritize and meet deadline.

Ability to handle sensitive documents and information with accuracy, ensuring all records
are properly maintained.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Are you willing to travel for this role when required? How many years of recruitment experience do you have? Which of the following Microsoft Office products are you experienced with? Which of the following languages are you fluent in?

What can I earn as a Human Resources and Administration Executive