Junior HR & Admin Executive

Movon Sdn. Bhd.; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A property management company in Subang Jaya is seeking a candidate for a dual role in Property Management and Human Resources Administration. Responsibilities include assisting with property maintenance, handling tenant inquiries, supporting recruitment, and ensuring a clean office environment. Ideal applicants should possess at least a diploma, be proficient in English and Bahasa Malaysia, and have strong Microsoft Office skills. Fresh graduates or those with 1 year of experience are encouraged to apply.

Benefits

Birthday Leave

Staff Purchase

Transport Allowance

Qualifications

• Proficiency in English and Bahasa Malaysia; Mandarin is a valuable asset.
• Fresh graduates or candidates with 1 year of related experience are welcome.
• Ability to handle sensitive documents with accuracy.

Responsibilities

• Assist with property maintenance and repairs, coordinating with contractors.
• Serve as a point of contact for tenants, handling inquiries and issues.
• Assist in HR processes, including recruitment and admin tasks.
• Ensure the office environment is clean and organized.

Skills

Proficiency in English

Proficiency in Bahasa Malaysia

Intermediate knowledge of Microsoft Office (Excel)

Time-management skills

Multi-tasking skills

Education

Diploma or higher

Job description

Benefits

Birthday Leave, Staff Purchase and Transport Allowance etc

Property Management

• Assist with property maintenance and repairs, including coordinating with contractors and vendors.
• Serve as a point of contact for tenants and property owners, handling inquiries and resolving issues promptly.
• Assist with lease administration, including drafting and reviewing lease agreements and ensuring compliance with lease terms.
• Coordinate property inspections, repairs, and maintenance services to identify areas of improvement and ensure property standards are upheld.
• Monitor business license to ensure all licenses are updated on time.
• Monitor closely and arrange payment of rental and utilities bills in a timely and accurate manner.
• Monitor sub-tenant’s rental and utilities bills are collected and liaise with Finance Department for bill issuing.
• Able to travel as needed to involve in property site seeing, inspection, and product display arrangement.
• To standardize the decoration of festive season across all property.
• Others ad‑hoc related to PM team as assigned.

Human Resources Administration

• Assist in HR processes, including recruitment and HR admin tasks to ensure timely and accurate execution.
• Coordinate recruitment activities, including posting job openings, managing the new employee onboarding and off‑boarding process, including orientation, documentation, and introduction to company policies, issuance of letters, etc.
• Monitor and maintain employee leave records and attendance data, ensuring accuracy.
• Maintain and update employee files, ensuring all documents are accurate, complete, and compliant with company policies.
• Help coordinate and prepare HR‑related materials for internal events or employee initiatives.
• Respond to employee inquiries related to HR policies, attendance, and benefits.

Office Administration

• Ensure the office environment is clean, organized, and well‑maintained by supervising office cleaners and replenishing office supplies.
• Keep track of office maintenance and supplies inventory, ensuring they are reordered in a timely manner.
• Maintain and update asset records, including asset tagging and proper disposal records.
• Support the management of company assets, ensuring accurate documentation of acquisition, maintenance, and disposal.
• Others ad‑hoc as assigned by superior.

Above job scope will be handled by 3 pax of HR Admin staff.

Job Requirements

• Candidate must possess at least a Diploma or higher.
• Proficiency in English and Bahasa Malaysia is required; Mandarin (optional) is a valuable asset.
• Fresh graduates or candidates with 1 year of related experience are welcome.
• Intermediate knowledge of Microsoft Office (Excel), time‑management skills, and multi‑tasking skills.
• Ability to prioritize and meet deadlines.
• Ability to handle sensitive documents and information with accuracy, ensuring all records are properly maintained.