Junior Finance Executive

AM PM Pharmacy; Kulai; On-site; MYR 20,000 - 40,000; Full time

Job summary

An established industry player in the pharmaceutical sector is seeking a meticulous Accounts Receivable Specialist. This role involves ensuring invoice accuracy, managing customer credit limits, and maintaining transparent financial records. You will also engage with customers to resolve billing issues and ensure compliance with legal standards. If you have a keen eye for detail and a passion for finance, this opportunity offers a chance to grow in a supportive environment while contributing to a vital function within the company.

Qualifications

• Diploma or Degree in Accounting or Finance required.
• Fresh graduates encouraged; accounting experience preferred.

Responsibilities

• Ensure invoice accuracy and timely issuance.
• Manage customer credit limits and set up payment plans.
• Maintain accurate records and reconcile customer accounts.

Skills

Attention to Detail

Accounting Software Proficiency

Microsoft Excel

Communication Skills

Education

Diploma in Accounting

Degree in Finance

Tools

Accounting Software

Job description

Job Responsibilities

1. Ensure invoice accuracy: Verify that all invoices are correct, including amounts, terms, and customer details, to avoid errors and delays in payment.
2. Issue timely invoices: Ensure that all invoices are issued promptly to support timely payment collection.
3. Payment Collection:

• Evaluate and manage customer credit limits: Assess and monitor customer credit limits to minimize the risk of bad debts.
• Set up payment plans: Establish payment plans for customers unable to pay their balances in full, ensuring a structured approach to debt recovery.
• Follow up on outstanding balances: Proactively contact customers via phone, email, or mail to collect overdue payments and maintain cash flow.

Record Keeping:

• Maintain accurate records: Keep detailed records of all invoices, payments, debit notes, and customer communications to ensure transparency and accountability.
• Update the AR ledger: Regularly update the accounts receivable ledger to reflect all transactions accurately.
• Enter financial data into the accounting system: Ensure that all financial data is accurately entered into the accounting system for tracking and reporting.
• Reconcile customer accounts: Regularly compare sales invoices with payments received to ensure all payments are properly accounted for.
• Resolve discrepancies: Address any differences between invoiced amounts and payments received promptly.

Customer Relations:

• Address customer inquiries: Respond to questions regarding invoices, payments, and account status professionally and promptly.
• Resolve billing issues: Work directly with customers to resolve disputes or billing errors, maintaining positive relationships.
• Work closely with sales and finance teams: Coordinate activities to align with company policies.
• Resolve operational issues: Collaborate with other departments to address payment collection issues.

Compliance:

• Ensure compliance with legal requirements: Adhere to all legal and regulatory standards in payment collection.
• Maintain confidentiality: Protect customer financial information securely and in accordance with policies.

Other Responsibilities (5%): Undertake additional duties as assigned by management to support the accounts receivable function.

Job Requirements

• Education & Experience:
• Diploma or Degree in Accounting or Finance.
• Fresh graduates encouraged to apply; minimum one (1) year of accounting experience preferred.
• Strong attention to detail and ability to work under pressure.
• Proficiency in accounting software and Microsoft Excel.