Job Opportunity – General Technical Assistant (Planning)

EP Group of Companies; Malaysia; On-site; MYR 25,000 - 45,000; Full time

Job summary

An established industry player is seeking a General Technical Assistant to support planning operations. This role involves coordinating travel, managing office administration, and ensuring effective communication among team members. The ideal candidate will possess strong interpersonal skills and proficiency in English and Bahasa Malaysia. You will be responsible for document management, organizing meetings, and supporting project managers with travel claims. This position offers an opportunity to contribute significantly to the team's success in a dynamic work environment.

Qualifications

• Strong communication skills to interact with stakeholders.
• Experience in SAP and travel management systems.

Responsibilities

• Coordinate travel requests and manage crisis response.
• Provide administrative support and document management.
• Organize team meetings and maintain office supplies.

Skills

Good communication and interpersonal skills

Proficient in written and oral English

Proficient in Bahasa Malaysia

Experience with Sharepoint

Experience with e-travel system

Experience with Concur systems

Experience in SAP P16 modules

Job description

Job Opportunity – General Technical Assistant (Planning)

We’re hiring for General Technical Assistant (Planning).

KEY RESPONSIBILITIES:

• Focal point for travel trips, which includes coordinating international and domestic travel requests. Keep record of travelers for crisis response management.
• Responsible for the general day-to-day office administrative support which includes preparation of presentation materials, complex or large scanning and printing, organize workshop and training materials.
• Focal point for weekly highlights. Responsible for the timely compilation of the weekly highlights from the Team Leaders.
• Focal point for Team’s Weekly/Monthly Meetings. Responsible for organizing the team’s weekly/monthly meetings which include booking of calendar, book venue and arranging refreshments.
• Responsible for on-boarding and off-boarding of staff.
• Responsible for document management (includes administering group-specific files in certain cases, sending older files to off-site storage, etc.) Format and perform quality check for COMPANY Reports, arrange escalation for complex-formatting requirement. Distribute and e-file copies. Provide documentation support for departmental Quality System.
• Responsible to purchase stationeries for the team. Maintain and monitor sufficient stationery stocks and spending.
• SAP P16 Responsible to perform general SAP services which include creation and monitoring of WO, PR, PO and SE to ensure timely settlement of invoices.
• Travel claims to support Project Managers and Delivery Leads in travel claims for travel trips.
• Timewriting focal point for CATs and SKF. Responsible for timely submission of Timewriting sheets and update to Sharepoint timewriting site to ensure timely cost recovery.
• Maintain and update COMPANY Stack Plans, as necessary.
• Other Support Tasks include responsibility to manage office move activities; manage hot-desking arrangement, maintain department email distribution list, emergency contact list and staff movement records; create and update departmental organigrams.

REQUIREMENTS:

• Good communication and interpersonal skill – ability to communicate and interact with all levels of internal and external stakeholders.
• Proficient in written and oral English & Bahasa Malaysia languages
• Experience with Sharepoint, e-travel system and Concur systems.
• Experience in SAP P16 modules.
• Assignment duration is dependent on development of the projects

Interested candidates may submit your Updated CV to [e-mail] with the subject of [Application for Position]. Feel free to share this post with your network.

Closing: ASAP
Only qualified candidates will be contacted.