Japanese Speaker | Accounts Reporting, Payable, Receiveable (GL/AP/AR)

WPP Business Services Sdn Bhd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A multinational company in Selangor is seeking a detail-oriented financial analyst fluent in Japanese. The analyst will handle accounts payable and receivable, manage financial reporting, and ensure adherence to local accounting standards. This role requires a Bachelor's degree in accounting and 1-2 years of relevant experience. Fresh graduates are encouraged to apply. Join a dynamic team and contribute to continuous process improvements.

Qualifications

• Minimum 1-2 years relevant experience in accounting.
• Able to maintain accuracy in preparing information.
• Fresh graduates are welcome.

Responsibilities

• Prepare financial and management reports.
• Ensure accuracy in processing general ledger entries.
• Participate in continuous process improvement projects.

Skills

Japanese language proficiency

Attention to detail

Analytical skills

Problem-solving skills

Interpersonal skills

Teamwork

Education

Bachelor's Degree in Accounting or related field

Tools

ERP systems

Office 365

Job description

Overview

Japanese Speaker | Accounts Reporting, Payable, Receiveable (GL/AP/AR)

GL - Account Reporting (RTR)

Purpose of Role

The role will be responsible for period-end close activities, fixed asset management, intercompany transactions, bank transactions, balance sheet reconciliation, financial and management reporting, and local statutory and tax support for WPP subsidiaries.

Able to speak, read and write in JAPANESE.

Key Results / Accountabilities

• Ensure accuracy and timeliness in processing general ledger entries, fixed assets transactions, banking transactions, preparing financial and management reports, balance sheet reconciliation, and supporting local statutory and tax (direct and indirect) in accordance with WPP policies and procedures, local accounting standards and requirements.
• Work closely with WPP Operating Units (OpCo) Finance to understand current activities and ensure all changes are reflected in financial statements.
• Collaborate with OpCo to clear aged balance sheet items.
• Regularly track and resolve outstanding issues being identified and escalate to relevant parties as necessary.
• Liaise with internal/external stakeholders as and when necessary
• Ensure service level agreements (SLA) and monthly performance and productivity KPIs are met
• Ensure the ownership of all applicable internal controls related to RTR processes.
• Proactively work with the Team lead/manager to identify, propose, and implement continuous process improvement opportunities in existing processes.
• Participate in continuous process improvement projects and plans
• Involvement in ad hoc activities or projects.

Qualification & Experience and Competencies

Qualification and Experience

• Bachelor's Degree in Accounting or related field, and/or professional accounting qualification (ACCA/CPA/MIA, etc.)
• Minimum 1 - 2 years relevant experience in the accounting function for the Analyst role
• Prior experience in Audit and tax is an added advantage
• Exposure to the MNC working environment and Consolidated Group Accounts will be an added advantage
• Experience in using an ERP system
• Able to speak, read and write in JAPANESE.
• Good knowledge of accounting entries, processes, and standards
• Meticulous with attention to detail
• Strong interpersonal skills
• Teamwork
• Proactive
• Analytical skills
• Problem-solving skills

Accounts Payable and Receiveable (PTP/OTC)

Purpose of Role

Bill and Pay is part of a team responsible for performing day-to-day tasks within the Billing and Payable function, covering Accounts Payable, Accounts Receivable, Billing, Cost Allocation and Reconciliation as well as the Month End Closing process and some other specific accounting activities related to the stream. The Senior Analyst will be required to handle activities for any of the subfunctions within the OTC and PTP functions as assigned by the Finance Operations Manager.

This position will work with management to drive the implementation of global process initiatives to streamline and/or automate the PTP and OTC process, which includes system enhancement and process improvement.

Able to Speak, Read and Write in Japanese or Korean.

Accountabilities:

Accounts Receivable and Billing

• Work with the Team Lead to identify the Client billing processes and document accordingly for reference
• Review against Client billing processes and finalise the invoice with required supporting documentation (e.g. signed Client Schedule, PO, copies of third-party invoices being recharged, etc.)
• Approve and post accounting entries
• Dispatch to Client the invoice and supporting documentation according to the Client's billing process
• Review against Client billing processes and finalise the draft credit note or raise the credit note, with required supporting documentation
• Approve and post accounting entries
• Dispatch to the Client the credit notes and supporting documentation according to the Client's billing process

Accounts Payable & Invoice Processing

• Receive and save vendor invoices/vendor billing files and supporting documents
• Check all invoices for proper documentation, attach the invoice to the AP System and submit for payment accordingly. Ensure invoices are processed in line with WPP Policies, SOX requirements, Standard Operating Procedure (SOP)
• Process invoices, credit memos and debit memos in a timely and accurate manner according to the SLA / KPI set by management and agreed with WPP Operating Companies (OpCo)
• Ensures that all invoices assigned are properly accounted for at the end of each business day
• Respond to vendor inquiries. Follow up with the vendor and respective OpCo to resolve all discrepancies in a timely manner
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Perform reconciliations of vendor statements, research, and address discrepancies as appropriate
• Review reconciliation and supporting documentation for purchases made by the Company Settled Credit Card and revert to OpCo on queries
• Properly book and upload all intercompany transactions
• Work with PTP Leaders on Account Analysis to clear Aged AP and Net Debit Balance (NDB)

Other Responsibilities

• Resolve issues where required
• Receive queries from Clients, Vendors or OpCo, record and follow up to resolution
• Resolve client queries and take action as applicable, with OpCo input if required
• Close queries in a timely manner
• Report to OpCo on monthly open queries as recorded
• Independently Drive AR Ageing Reporting and Review calls with OpCo
• Accountable and responsible for the quality, accuracy and timely delivery of the scope assigned in accordance with the SLAs/KPIs defined with management and agreed with OpCo
• Handle high complexity issues with minimal guidance from the Finance Operations Manager/Team Lead
• Identify and Troubleshoot issues, communicate potential risks to management and internal clients if any and follow it through till resolution. Seek advice and guidance as appropriate
• Work closely with the key contacts of the WPP OpCo assigned and cross-functional organisation to resolve and support OTC and PTP process, issues and/or inquiries
• Perform and support month-end close activities
• Participate in the ongoing development and improvement of systems and operational processes
• Provide full support to global system enhancement and any new implementation initiative in UAT, migrations, scope expansion, standardisation and/or data mapping or cleansing. Drive improvement projects as assigned
• Comply with the accounting principles and business standards of the company
• Comply with internal and external regulations and procedures, which should be in line with the company policies, standard operating procedures, and/or Target Operating Model (TOM)
• Guide new and existing team members through proper knowledge transfer; sharing of resources, knowledge and experience and best practice, thereby ensuring quality is maintained through any staff transition

Qualification & Experience and Competencies

(a) Education & Experience

• Degree in Finance & Accounting or a related field with a relevant mix of qualifications and experience.
• 1-2 years of relevant experience in a shared service environment for the Junior level.
• 3-5 years of relevant experience in a shared service environment for the Senior level.
• Ability to maintain a high level of accuracy in preparing and entering information into the AR System
• Attention to Detail
• Time management and organisation skills
• Ability to handle high-volume tasks and adapt to a complex work environment
• Able to communicate and work within a team environment
• Basic knowledge of fundamental accounting concepts, practices, and procedures.
• Having shared service centre experience is preferred
• Knowledge of SOX Compliance norms relating to the process
• Experience in using ERP systems is an added advantage
• Familiar with Office 365
• Willing to travel overseas if required
• Fresh graduates are welcome
• Able to Speak, Read and Write in Japanese
• Fluent in written and spoken English
• Teamwork - Able to communicate and work within a team environment
• Proactive - Time management, Business Acumen and Managing Customer Expectations
• Analytical & Problem-Solving Skills
• Leadership and Project Management skills would be an advantage.

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