IT Administrator

Hong Leong Bank; Malaysia; On-site; MYR 60,000 - 90,000; Full time

Job summary

Hong Leong Bank in Malaysia seeks an Administrative Assistant to support the Chief Information/Technology Officer. You will manage calendars, coordinate meetings, draft correspondence, and prepare reports with discretion to keep the executive’s day efficient.

This contingent role requires strong organisation, confidentiality, and the ability to liaise with internal teams and external partners to maintain a smooth agenda and timely action follow‑ups.

Qualifications

• Experience supporting C-suite executives with calendar and communications.
• Ability to draft and edit professional communications on behalf of a senior leader.
• Strong organisational skills and discretion for confidential information.

Responsibilities

• Calendar and Schedule Management: Manage the CITO's demanding calendar, schedule meetings, appointments, and conferences, and ensure that their time is used effectively.
• Correspondence and Communication: Act as the primary point of contact for the CITO's office and draft professional communications.
• Meeting Coordination: Organise meetings, prepare agendas, presentations, and minutes, and ensure follow‑up on actions.
• Document and Information Management: Maintain a confidential filing system for the CITO's office, including reports and contracts.
• Budget and Expense Management: Assist in tracking the office budget and processing expense reports.
• Event Planning: Coordinate internal and external events and department meetings.
• General Administrative Support: Data entry, office supply management, and liaison between the CITO and other departments.

Skills

Calendar management

Meeting coordination

Email management

Document management

Budget tracking

Event planning

Administrative support

Job description

If you are looking to excel and make a difference, take a closer look at us… This posting is used to facilitate Contingent Worker Hiring Process.

Core Responsibilities

• Calendar and Schedule Management: Manage the CITO's demanding calendar, schedule meetings, appointments, and conferences, and ensure that their time is used effectively. This includes coordinating with other C-suite executives, external partners, and internal teams.
• Correspondence and Communication: Act as the primary point of contact for the CITO's office. This involves screening and prioritizing incoming emails, calls, and correspondence, and drafting, proofreading, and editing professional communications on the CITO's behalf.
• Meeting Coordination: Organize and prepare for meetings, which may include creating agendas, preparing presentations and reports, taking and transcribing meeting minutes, and ensuring follow‑up on action items.
• Document and Information Management: Maintain a professional and confidential filing system (both digital and physical) for the CITO's office. This includes managing sensitive documents, reports, and contracts, ensuring they are organised and easily accessible, Deck preparation for time to time.
• Budget and Expense Management: Assist in tracking the CITO's office budget, processing expense reports, and managing administrative‑related invoices and purchases.
• Event Planning: Coordinate and organise internal and external events, such as team‑building activities, department‑wide meetings, and professional conferences.
• General Administrative Support: Perform a wide range of administrative tasks, including data entry, office supply management, and serving as a liaison between the CITO and other departments.

About Hong Leong Bank

We are a leading financial institution in Malaysia backed by a century of entrepreneurial heritage. Providing comprehensive financial services guided by a Digital‑at‑the‑Core ethos has earned us industry recognition and accolades for our innovative approach in making banking simpler and more effortless for our customers. Our digital and physical offerings span across a vast nationwide network in Malaysia, strengthened with an expanding regional presence in Singapore, Hong Kong, Vietnam, Cambodia, and China. We seek to strike a balance between diversity, inclusion and merit to achieve our mission of infusing diversity in thinking and skillsets into our organisation. Candidates are assessed based on merit and potential, in line with our mission to attract and recruit the best talent available. Expanding on our “Digital at the Core” ethos, we are progressively digitising the employee journey and experience to provide a strong foundation for our people to drive life‑long learning, achieve their career aspirations and grow talent from within our organisation.

Hong Leong Bank ("HLB") stands proudly as a leading financial services institution based in Malaysia, providing a wide range of comprehensive and innovative financial solutions across the region. These services are delivered through both digital and traditional means, via online and mobile banking, as well as our digital branch concept to provide customers with an efficient and seamless experience aided by technology. As the service and financial landscape changes rapidly with the ever‑increasing use of technology, staying attuned to customers needs and desires becomes even more critical to HLB’s operations. To stay ahead of these dynamic changes, the Bank has adopted the approach of reimagining banking by embedding digital considerations and customer centricity in every aspect of our operations, from products and services as well as customer care and engagement. HLB’s ethos of being Digital‑At‑The‑Core powered by customers‑at‑the‑forefront will continue to lead us to innovate offerings in line with our aspiration of being a highly digital and innovative financial services organization.