IT Admin

Konica Minolta Malaysia; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in the printing and imaging industry is seeking an Administrative Executive. The role requires managing office systems, budgets, and staff, while ensuring efficient communication and record-keeping. Ideal candidates should have a relevant degree and prior experience in administrative roles. This position offers a competitive salary and opportunities for growth.

Qualifications

• Preferably at least 2 years of related working experience.
• Executive specializing in Administrative / Clerical or equivalent.
• Good communication skills in Malay and English.

Responsibilities

• Managing and maintaining budgets, as well as invoicing.
• Using a variety of software to produce documents and maintain records.
• Recruiting, training, and supervising junior staff.

Skills

Good communication skills

Office management

Statistical data manipulation

Education

Professional Certificates, Diploma / Advanced Diploma, Bachelor Degree

Tools

Microsoft Word

Microsoft Powerpoint

Microsoft Excel

Job description

Job Requirement

• Candidate should possess a Professional Certificates, Diploma / Advanced Diploma, Bachelor Degree or equivalent in Human Resource Management, Business Studies / Administration / Management, Secretarial, Finance / Accountancy / Banking
• Preferably at least 2 years of related working experience.
• Preferably Executive specializing in Administrative / Clerical or equivalent.
• Good communication skills in Malay, English language for both spoken and written.
• 1 Contract positions available.
• Using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
• Devising and maintaining office systems;
• Booking rooms and conference facilities;
• Using content management systems to maintain and update websites and internal databases;
• Attending meetings, taking minutes and keeping notes;
• Managing and maintaining budgets, as well as invoicing;
• Liaising with staff in other departments and with external contacts;
• Managing office inventory, ordering supplies, and ensuring equipment maintenance;
• Sorting and distributing incoming post and organizing and sending outgoing post;
• Liaising with colleagues and external contacts to book travel and accommodation;
• Organizing and storing paperwork, documents, sometimes on behalf of other colleagues;
• Recruiting, training and supervising junior staff and delegating work as required;
• Photocopying and printing various documents, sometimes on behalf of other colleagues;
• Manipulating statistical data;
• Arranging both in-house and external events;
• Manage and record the movement of IT inventory;
• Perform various other administrative tasks as needed.