IT Admin

Konica Minolta Malaysia; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading technology firm in Selangor seeks an Administrative Executive to oversee office management and administrative tasks. The ideal candidate will possess a degree or professional certification and have at least 2 years of experience in a related field. Strong communication skills in Malay and English are essential for effective collaboration. This role involves organizing meetings, maintaining records, and managing office supplies in a dynamic environment.

Qualifications

• Professional Certificates, Diploma / Advanced Diploma, Bachelor Degree or equivalent in related fields.
• At least 2 years of related working experience.
• Preferably executive level in Administrative / Clerical.

Responsibilities

• Use various software packages for correspondence and document production.
• Maintain office systems and organize travel arrangements.
• Manage budgets, invoicing, and office inventory.

Skills

Communication skills in Malay

Communication skills in English

Administrative skills

Proficiency in Microsoft Office

Education

Professional Certificates or equivalent in HR or Business

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Database management systems

Job description

Qualifications

• Candidate should possess a Professional Certificates, Diploma / Advanced Diploma, Bachelor Degree or equivalent in Human Resource Management, Business Studies / Administration / Management, Secretarial, Finance / Accountancy / Banking
• Preferably at least 2 years of related working experience.
• Preferably Executive specializing in Administrative / Clerical or equivalent.
• Good communication skills in Malay, English language for both spoken and written.
• 1 Contract positions available.

Responsibilities

• Using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
• Devising and maintaining office systems;
• Booking rooms and conference facilities;
• Using content management systems to maintain and update websites and internal databases;
• Attending meetings, taking minutes and keeping notes;
• Managing and maintaining budgets, as well as invoicing;
• Liaising with staff in other departments and with external contacts;
• Managing office inventory, ordering supplies, and ensuring equipment maintenance;
• Sorting and distributing incoming post and organizing and sending outgoing post;
• Liaising with colleagues and external contacts to book travel and accommodation;
• Organizing and storing paperwork, documents, sometimes on behalf of other colleagues;
• Recruiting, training and supervising junior staff and delegating work as required;
• Photocopying and printing various documents, sometimes on behalf of other colleagues;
• Manipulating statistical data;
• Arranging both in-house and external events;
• Manage and record the movement of IT inventory;
• Perform various other administrative tasks as needed.