ISP Executive Assistant – Middle East & Asia

International Schools Partnership; Malaysia; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

An established industry player seeks a dynamic Executive Assistant to support its Middle East & Asia leadership team. In this pivotal role, you will orchestrate travel arrangements, coordinate high-profile events, and provide vital administrative support. Your skills in communication and organization will be key as you liaise with stakeholders and manage data collection projects. Enjoy flexible working arrangements, including hybrid or remote options, while contributing to a mission-driven organization committed to safeguarding and promoting inclusivity. If you thrive in a fast-paced environment and are ready to make a significant impact, this opportunity is for you.

Qualifications

• Minimum five years’ experience supporting an executive team in a global organization.
• Proficiency in MS Office and outstanding communication skills.

Responsibilities

• Manage complex travel arrangements and coordinate high-profile company events.
• Provide comprehensive administrative support to the executive team.

Skills

Fluency in English

Interpersonal Skills

Problem-Solving Skills

Time Management

Flexibility across time zones

Education

5+ years in global organization

Tools

MS Office Suite

Job description

Description

ISP Executive Assistant – Middle East & Asia

Role Profile

Purpose of Role

This role provides executive support to the Middle East & Asia divisional leadership team of ISP, consisting of a Divisional CEO, Divisional CFO, Divisional COO, and a Divisional Chief Learning Officer.

As our Executive Assistant, you will be the backbone of our executive team, managing a diverse range of responsibilities that keep our company running smoothly. Your primary focus will be arranging travel, coordinating company events, providing executive administrative support, and spearheading data collection and reporting projects. This role offers flexible working arrangements, with options for hybrid or remote work, tailored to the candidate's needs.

ISP Executive Assistant - Middle East & Asia: Key Responsibilities

Travel Arrangements

• Orchestrate complex international travel itineraries, ensuring seamless experiences from departure to return.

• Research and book flights, accommodations, and ground transportation, always mindful of budget constraints and preferences.

• Prepare detailed travel briefings and manage last-minute changes with efficiency.

Event Coordination

• Plan and execute high-profile company events, from intimate executive retreats to large-scale conferences.

• Manage all aspects of event logistics, including venue selection, catering, audiovisual needs, and attendee communications.

• Collaborate with internal teams and external vendors to ensure flawless event execution.

Executive Administration

• Provide comprehensive administrative support to the executive team, including calendar management, correspondence handling, taking minutes for meetings and ensuring follow up on action points.

• Act as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality.

• Prepare and edit high-impact presentations and reports for executive use.

Data Collection and Reporting

• Conduct research and analyse data to identify trends in the K-12 education sector.

• Compile and present actionable insights to inform strategic decision-making.

• Create compelling reports and presentations.

Skills, Qualifications and Experience

• Fluency in written and spoken English.

• Ability to work flexibly across numerous time zones.

• Outstanding interpersonal skills, with the ability to effectively communicate with stakeholders at all levels.

• Minimum five (5) years’ experience working in a global organisation supporting an executive team.

• Excellent verbal and written English communication skills, problem-solving skills and time management capabilities.

• Proficiency in MS Office suite.

• Ability to maintain confidentiality and exercise discretion.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.