Invoicing Officer

MAT CZE Materialise SRO; Kuala Lumpur; On-site; MYR 56,000 - 112,000; Full time

Job summary

Materialise is seeking an invoicing specialist to own the end-to-end lifecycle for invoices and credit notes across assigned entities. You will validate data, ensure tax compliance, and drive timely processing within invoicing platforms and e-invoicing networks.

You will collaborate with Sales, Finance, Master Data and IT, supporting month-end closes and driving process improvements. Strong analytical and stakeholder skills are essential.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• 2+ years of experience in Sales Invoicing, Billing, Order-to-Cash, Accounts Receivable Operations, or a similar finance operations role within a multinational company or Shared Service Centre.
• Experience working with ERP systems such as Microsoft Dynamics 365 Finance & Operations, SAP, Oracle, or similar is an advantage.
• Experience with e-invoicing platforms, customer portals, or electronic document exchange solutions is highly desirable.
• Good understanding of VAT/tax principles, invoicing compliance, and financial controls.
• Strong analytical, problem-solving, and decision-making skills.
• Excellent stakeholder management and communication skills.
• Ability to prioritize workload, manage competing deadlines, and perform effectively during month-end closing.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience supporting process improvements, system implementations, or automation initiatives is considered an advantage.

Responsibilities

• Own the end-to-end invoice lifecycle for assigned legal entities by ensuring accurate and timely creation of customer invoices and credit notes in compliance with contractual agreements, customer requirements, company policies, and applicable tax regulations.
• Validate billing information, customer master data, tax treatment, payment terms, supporting documentation, and invoicing requirements before invoice issuance, ensuring high accuracy and compliance.
• Process invoices and credit notes through customer invoicing platforms and e-invoicing networks, monitor submission status, investigate rejected documents, identify root causes, and drive issues to successful resolution.
• Handle complex and non-standard invoicing scenarios by analysing available information, assessing business risks, making informed decisions, and collaborating with relevant stakeholders to determine the most appropriate solution.
• Serve as a subject matter expert for assigned legal entities and invoicing processes, providing guidance and support to junior team members and sharing best practices within the team.
• Build effective partnerships with Sales, Finance, Master Data, IT, and external customers to resolve invoicing issues, clarify requirements, and ensure efficient end-to-end process execution.
• Perform and coordinate month-end closing activities by ensuring invoices and credit notes are processed accurately and within the agreed deadlines.
• Identify process inefficiencies, recurring issues, and improvement opportunities, proactively proposing and supporting process enhancements, automation initiatives, and system improvements.

Skills

Analytical skills

Problem-solving

Decision-making

Stakeholder management

Communication skills

Excel proficiency

Education

Bachelor's degree in Accounting, Finance, Business Administration, or a related field

Tools

Microsoft Dynamics 365 Finance & Operations

SAP

Oracle

e-invoicing platforms

Job description

In Materialise's Staff department, we believe that meaningful impact starts with people and their expertise. If you're passionate about shaping a strong, effective, and forward‑looking organization, you'll love being a part of this team. Through the knowledge and dedication of these teams, we're creating value every day and building the foundation for long‑term success.

Key Responsibilities

• Own the end‑to‑end invoice lifecycle for assigned legal entities by ensuring accurate and timely creation of customer invoices and credit notes in compliance with contractual agreements, customer requirements, company policies, and applicable tax regulations.
• Validate billing information, customer master data, tax treatment, payment terms, supporting documentation, and invoicing requirements before invoice issuance, ensuring high accuracy and compliance.
• Process invoices and credit notes through customer invoicing platforms and e‑invoicing networks, monitor submission status, investigate rejected documents, identify root causes, and drive issues to successful resolution.
• Handle complex and non‑standard invoicing scenarios by analysing available information, assessing business risks, making informed decisions, and collaborating with relevant stakeholders to determine the most appropriate solution.
• Serve as a subject matter expert for assigned legal entities and invoicing processes, providing guidance and support to junior team members and sharing best practices within the team.
• Build effective partnerships with Sales, Finance, Master Data, IT, and external customers to resolve invoicing issues, clarify requirements, and ensure efficient end‑to‑end process execution.
• Perform and coordinate month‑end closing activities by ensuring invoices and credit notes are processed accurately and within the agreed deadlines.
• Identify process inefficiencies, recurring issues, and improvement opportunities, proactively proposing and supporting process enhancements, automation initiatives, and system improvements.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• >2 years of experience in Sales Invoicing, Billing, Order‑to‑Cash, Accounts Receivable Operations, or a similar finance operations role within a multinational company or Shared Service Centre.
• Experience working with ERP systems such as Microsoft Dynamics 365 Finance & Operations, SAP, Oracle, or similar is an advantage.
• Experience with e‑invoicing platforms, customer portals, or electronic document exchange solutions is highly desirable.
• Good understanding of VAT/tax principles, invoicing compliance, and financial controls.
• Strong analytical, problem‑solving, and decision‑making skills.
• Excellent stakeholder management and communication skills.
• Ability to prioritize workload, manage competing deadlines, and perform effectively during month‑end closing.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience supporting process improvements, system implementations, or automation initiatives is considered an advantage.

Work that matters

The technology we build at Materialise pushes the boundaries. You'll find pride in building something that matters, whether you designed it, printed it, or shipped it. No matter your role, we unlock new possibilities to build a better and healthier world every day.

At Materialise, we expect you to think about the customer, not just the task. You push for better solutions and care about the difference your work makes.

A people‑centered space

When you join Materialise, you join a group of colleagues invested in you, not just your work. From your own team to a department across the world, you'll find a sense of belonging with people who help without being asked, challenge you, and have your back.

At the same time, we expect you to invest in the people around you - not just your own work - to make the group stronger than the sum of its parts.

An environment of trust

As a company of innovators, we know how crucial autonomy is in your work. When we hire you, we trust in your expertise, giving you space to organize your tasks, work flexibly, and make your own calls.

At Materialise, we expect you to deliver on that trust and keep your commitments.

A career ready to build

When you see opportunities for your career to grow at Materialise, we encourage you to go for them. People shape a fulfilling career at their own pace here.

At Materialise, we expect you to take initiative in your own development. Don't wait for someone else to plan your career. Step into the space and make it count.

Make a difference in our Staff department.