Human Resources Executive

Quess Malaysia; Kuala Lumpur; On-site; MYR 40,000 - 70,000; Full time

Job summary

Quess Malaysia is seeking an HR Executive (Generalist & TA) to enhance the HR function within a growing organization. You will be pivotal in managing employee life cycle processes, recruitment, and fostering a positive culture while ensuring compliance with Malaysian regulations. The position offers a collaborative work environment with developmental opportunities in HR transformation and employee engagement.

Benefits

Opportunities for HR transformation initiatives

Exposure to regional HR operations

Collaborative and people-first work environment

Chance to shape internal culture

Qualifications

• 2-4 years of HR experience in a generalist or HR operations role.
• Familiar with Malaysian employment law and HR best practices.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Manage employee onboarding and offboarding processes.
• Coordinate performance management and support HR audits.
• Handle recruitment for internal roles and maintain candidate database.

Skills

Communication

Interpersonal skills

Attention to detail

Education

Diploma/Degree in Human Resources

Business Admin

Tools

MS Office

HRIS

Job description

About Quess Malaysia:

Quess Malaysia is part of Quess Corp, one of Asia’s leading business services providers. We support organizations across industries with end-to-end workforce and HR solutions. As we continue to grow, we are strengthening our internal HR team with a versatile professional who can manage both people operations and recruitment.

Role Summary:

As an HR Executive (Generalist & TA), you will support a wide range of HR functions including employee lifecycle management, HR operations, internal hiring, engagement, and compliance. You’ll work closely with internal stakeholders to create a positive employee experience and ensure smooth HR service delivery.

Key Responsibilities:

Human Resources (Generalist)

• Manage employee onboarding and offboarding, including documentation, HRIS setup, and orientation
• Maintain and update employee records, contracts, and statutory documents (EPF, SOCSO, EIS)
• Prepare HR letters (confirmation, increment, promotion, disciplinary, etc.)
• Monitor leave, attendance, and HR system data accuracy
• Coordinate performance management processes (probation, appraisals, feedback cycles)
• Support HR audits, ISO documentation, and compliance tracking
• Handle employee queries related to HR policies, benefits, or statutory matters

Internal Talent Acquisition

• Manage recruitment for internal roles (sales, operations, HR, support functions)
• Post job ads, source and screen candidates, schedule interviews
• Coordinate with hiring managers on job requirements, offers, and onboarding
• Maintain internal recruitment tracker and candidate database

Employee Engagement & Internal Communication

• Assist in planning and executing internal events (festive, wellness, recognition)
• Support employee feedback initiatives like surveys or suggestion channels
• Contribute to internal HR communications such as newsletters and policy updates

Requirements:

• Diploma/Degree in Human Resources, Business Admin, or a related field
• 2–4 years of HR experience, ideally in a generalist or HR operations role
• Familiar with Malaysian employment law and HR best practices
• Excellent communication and interpersonal skills
• Proficient in MS Office and familiar with HRIS or e-leave/payroll systems
• Ability to work independently, with high attention to detail and confidentiality

What We Offer:

• A chance to shape the internal culture of a growing organization
• Opportunities to lead initiatives in engagement, D&I, and HR transformation
• Exposure to regional HR operations and internal career growth
• A collaborative and people-first work environment