Human Resources Assistant

WWF-Malaysia; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

An environmental organization in Petaling Jaya seeks an HR Assistant to support the People & Culture team. Responsibilities include coordinating talent development initiatives, managing HR records, and assisting with recruitment processes. The ideal candidate will have relevant educational qualifications and strong organizational skills. Salary range is RM1,700 - RM2,200.

Qualifications

• 1-2 years of experience in HR administration, recruitment, or training coordination.
• Fresh graduates with internship experience are welcome to apply.

Responsibilities

• Coordinate staff engagement activities and handle logistics.
• Maintain up-to-date HR records and support general office operations.
• Schedule interviews and manage recruitment processes.

Skills

Strong organizational skills

Excellent communication skills

Proficiency in MS Office

Attention to detail

Ability to work collaboratively

Education

Diploma or Bachelor's Degree in Human Resources

Job description

Job Purpose

The HR Assistant will provide comprehensive support to the People & Culture team, focusing on Talent Development & Engagement, HR Administration, and Recruitment. This role ensures smooth coordination of processes, accurate record management, and the successful execution of employee engagement initiatives, training activities, and recruitment processes.

Key Responsibilities

1. Talent Development & Engagement (40%)

• Coordinate staff engagement activities, including planning, logistics, and on-site support.
• Assist in organizing company events, wellness programs, and recognition initiatives.
• Support the development and distribution of engagement communication materials.
• Assist with pre- and post-event documentation, feedback collection, and reporting.
• Help maintain records related to employee engagement and learning & development programs.

2. HR Administration (30%)

• Perform accurate data entry and maintain up-to-date HR records in both digital and physical formats.
• Provide administrative support for general office operations and HR-related documentation.
• Prepare and format reports, presentations, and documents, ensuring alignment with brand standards and design aesthetics.
• Handle scheduling, documentation, and follow-up actions to ensure timely completion of HR processes.
• Support HR compliance and filing requirements.

3. Recruitment Coordination (30%)

• Schedule interviews, coordinate candidate assessments, and manage logistics.
• Communicate with candidates regarding interview details and follow-up.
• Maintain recruitment trackers and assist in preparing recruitment reports.
• Support the onboarding process, including documentation and induction coordination.

Key Requirements

Education & Experience:

• Diploma or Bachelor\'s Degree in Human Resources, Business Administration, or related field.
• 1–2 years of experience in HR administration, recruitment, or training coordination (fresh graduates with internship experience are welcome to apply).

Skills & Competencies:

• Strong organizational and time-management skills with the ability to handle multiple tasks.
• Excellent communication skills, both written and verbal.
• Proficiency in MS Office (Word, Excel, PowerPoint); basic design skills for presentations are an advantage.
• Attention to detail and a high level of accuracy in data entry and record maintenance.
• Ability to work collaboratively within a team and maintain confidentiality at all times.

Personal Attributes:

• Proactive, resourceful, and adaptable to changing priorities.
• Positive attitude and strong interpersonal skills.
• Commitment to continuous learning and development.

Salary Range

RM1,700 - RM2,200

Applicants whose expectations exceed the posted budget may not be considered. Kindly apply only if the budget is acceptable.